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Creating a document in word. Creating a new document in Microsoft Word

In this lesson we will only get acquainted with the text editor Microsoft Office Word, and in the following lessons we will look at this program in more detail. The program is very useful and multifunctional. In principle, you don’t need to know much to simply type text; even a beginner can figure it out, but we will look at the various features of this text editor.

Learning to work with Microsoft Office Word.

In the article, everything will be shown on Microsoft example Office Word 2010, but if you have Office 2007, don’t worry, in the video tutorial below the article, I showed how to do everything that was discussed in the article.

So, let's launch Microsoft Office Word.

For clarity, let's type some text. Well, or let’s copy a few paragraphs from the site and consider, how to insert text in word. Select the text and:

or right-click and select Copy;
or simultaneously hold down the Ctrl+C keys (you can read more about hot keys in).

The text has been copied to . To insert it, right-click on an empty space in the document and select Paste, or simply press Ctrl+V.

In the left top corner located office button in Word- this is the main button of the program and with its help you can perform various actions. In the 2007 version of the program, this is a round button, and in the 2010 version, there is a File tab instead.

Their functions are almost the same, only the design is slightly different. Now let's take a closer look at the contents of this button. So, press the button.

How to create a new document in Microsoft Word?

Let's first consider how to create a new word document. Click Create and select New Document.

As you can see, in addition to the document, there is also a Blog Entry, with which you can write texts for posting on the Internet, if you have your own blog, that is, an online diary.

Here you can find various templates or create your own. Quite a useful thing, by the way, since often great difficulties arise when it is necessary to correctly arrange business letter, advertisement, card or some other document, and here there are already blanks, you just need to type your text. Or, as already mentioned, you can create your own template, for example, a questionnaire, and send it to other people so that they fill it out. To do this, click Create, select My templates, check the Template box and click OK. Now you can create your template.

However, most users only need to know how to create a word document, but it doesn’t hurt to remember about other options. If you need it, you will know where to look.

So, let's create a new document. The blank document opens in a new window, separate from our original document.

How to open and save a Word document?

The next point will help us find out how to open a doc document. Click Open, then look for any document previously saved on your computer or downloaded from the Internet in doc format. The program itself will show the documents it supports.

A window will open in which you can select where exactly on the computer we want to save the document. And since we didn’t save it before, we also need to enter the name of the document. Enter a name that will make it clear to you what kind of document it is. Select the file type as Word Document if it is not selected by default, and click Save.

Here, the document is saved on the desktop, as we chose.

Now, when you press the Save button again, you will not need to enter a name, the program will simply update the existing document. I advise you to save the document often so as not to lose data due to a power outage or system freeze. And a little off-topic advice: try not to save important data on the desktop, in My Documents, or in general. system disk C. If something happens to the system and, say, you have to or, there is a high probability of losing data. So save it for others local disks, for example D or E.

Now let's go back to Word and look at the Save As button.

When we click, we will see the already familiar window. Here you can save a document with a different name, thus creating a copy that you can work with later without changing the original document. Here you can save the document in a different format by clicking File type and selecting the line we need.

There are many formats displayed here, but we are interested in literally 3 of them. If you have Microsoft Office 2007 or 2010, then when you select the file type Word Document, the document will be saved in docx format. In earlier versions of Word this format is not supported; documents there are saved in doc format by default. So how to open a document in docx format? To do this, you will first have to open it in Word 2007 or 2010 and save it by selecting the file type Word Document 97-2003. Now the document should open on computers with any version of Word. Also in this case, you can save the document as Text in RTF format. This is a fairly common format and is supported not only by all versions of Word, but also by many other text editors.

Print the Word document.

And finally, let's figure it out, how to print a document in word. To do this, select Print.

Displayed here on the left preview, that is, the type of document it will be like if it is printed. If you have several printers connected, you can choose which one you want to send the print to. To set up various parameters, such as color printing or black and white, click Printer Properties. We will not consider this point in detail, because the settings window and the settings themselves are different. To print a document, click the Print button with a printer image.

Now let’s quickly go over the customizable options when printing in Word.

Using this button, we select which pages we want to print: all or only the current one. You can also print certain pages, to do this you need to enter page numbers. You can enter numbers separated by a comma and a space if you need to print several pages that are not in order (for example, 1, 3, 7, 15) or separated by a hyphen to print from one page to another (for example, 7-25 ).

To print several copies of a document, write the number of copies.

Just below you can configure the order in which copies will be printed: ready-made sets, or, for example, first all the first pages, then all the second, and so on.

You can also configure single-sided or double-sided printing.

With duplex printing, the printer will print one side first, and then the screen will show instructions on how to properly flip the sheets to print on the other side.

It’s better not to touch the page size; the default is A4.

Margins, that is, indents along the edges of the pages on which nothing will be printed, you can choose ready-made ones or set your own. The smaller the margin, the more text will fit on the page. But if you have some important document, then you need to take into account certain requirements for its design and set the necessary fields.

And lastly, select the number of pages per sheet. Typically 1 page is selected, but if you want to make something like a brochure or just save paper, you can choose 2 pages per sheet. But keep in mind that the more pages, the smaller the text size.

So we got acquainted with some of the basic features of Microsoft Office Word, most of which will undoubtedly be useful to you. Study this program and consolidate the knowledge you have gained, because the ability to work with Word will always be useful and very valuable in our time digital technologies. Good luck in mastering this useful program!

Before you start working in Microsoft Word, you need to learn how to create new documents. The process is quite simple. With our instructions you will figure it out very quickly.

Using Hot Keys

As you know, hotkeys can significantly speed up your computer work. Likewise in Microsoft Word, basic operations can be performed by pressing the appropriate key combination.

If we want to create a blank document, without formatting, completely ready for use, we should click:

This must be done with the editor running.

It will be useful for you: here are all the main Word keyboard shortcuts

Using the editor menu

Launch Microsoft Word. In the upper left corner, click the "File" button. Select "Create". A menu will open with all available templates. You need the "New Document" item. Select it and click the "Create" button.

The document will be created, you will see a blank sheet without formatting. Now you can work with it.

Windows context menu

If the package is installed on your computer Microsoft programs Office, the functions for creating new documents are built into context menu windows.

Go to the folder in which you want to place the future document. Call the context menu by right-clicking on any free place folders. From the menu that appears, select New, then Microsoft Word Document. It will be created.

Let's now give it its name. Select and call the context menu again. Now click on the “Rename” item. Dial desired value, and click "Enter".

Now launch it and you're good to go.

Create a Document Template

If you often work with documents that have a similar structure, then it makes sense to create a template for them.

A Word template is the basic structure of a document, which includes the arrangement of individual elements and text formatting settings. An example of a template is an official letter. The company logo is in the top center, information about the director is on the side, etc.

Every time you need to write a letter to your clients, all you need to do is create a new document based on ready-made template, and add required text.

So how can you create new template in Word. Launch the editor and create a new document. Please format it accordingly. Add all the necessary elements and graphics. Once this is finished, go to the "File" menu, and click the "Save As" button. In the window that opens, select the file type "Word Templates" and the location of the template. Click the "Save" button.

Now when you need to open it, just select the template from the list.

Video for the article:

Conclusion

Use our instructions to create a new one Word document. The templates feature will be useful to you if you often use the same type of documents in your work.

Want to learn how to make footnotes? Then read our guides.

In the previous article we talked about how to make a landscape sheet in Word.

Why look for information on other sites if everything is collected here?

techprofi.com

MS Word - creating a new document

You must have one of the versions installed on your computer windows editor microsoft office word. If you don't have the program yet, you can download Microsoft Office 2007 for free here. Then you need to install it, and you can get to work. There are several ways to create a Word document. Open in Explorer windows folder, in which the new document will be located. The next step is to call up the context menu for this folder, select New, then Microsoft Word document. You will have a new one Text Document, with the name microsoft word document, and the extension .doc. To complete the operation, enter the desired name and press enter.

The second way is to run Word editor by double-clicking its icon on the desktop or taskbar. An editor window will open in front of you. Then there are two ways: save the empty document in the right place with a name, or first enter text information and only then save. This is done as follows: click file, then save as. In the window that opens, enter the document name, extension and location. Finally, click the save button.

In both of these options, we looked at how to create a microsoft word document, so to speak with clean slate. That is, we received a blank sheet into which, if necessary, we could enter the necessary text information. In addition to this, I want to look at an interesting feature - document templates in word.

A template is a ready-made design of a standard document. You just need to supplement it with the necessary text information. For example, a letter template will have a standard structure: from whom, recipient, title, etc. A convenient feature if you often need to create documents that are similar in structure. You can manually create a document with the desired structure and then save it as a template. Or use ready-made options from the collection of Microsoft Word templates. To do this, click sequentially file->create->template samples. Then select the option you need.

it-notes.info

Creating and saving MS-Word documents

Create MS-Word document can be done in several ways:

7) Can be opened the desired folder in Explorer and, right-clicking, select the command “New ⇒ Microsoft Word Document” in the context menu. Then enter the file name.

8) You can create a document by clicking on the button (“Create”) on the “Standard” toolbar.

9) You can use the MS-Word menu command “File ⇒ New. . ." If the first two methods only directly create a document, then the latter is the most flexible tool, since it allows you to use various additional parameters.

After selecting the menu command “File ⇒ New. . ." The dialog box shown in Figure 1.6 appears on the screen. In MS-Word 2003, when you select this command, an additional panel opens on the right (Figure 1.7), with which you can open the window shown in Figure 1.6 by selecting the command “On my computer. . ." from the "Templates" section. In the lower right corner of the “Create Document” window, the type is indicated document being created: document or template.

As mentioned earlier, a template is a special MS-Word file type that has a "dot" extension. This type files are designed to store both various kinds of user settings and, if necessary, some formatted text. Any MS-Word document is created on the basis of one or another template (by default, the “Normal.dot” template is used, which corresponds to the “New Document” element in the window shown in Figure 1.6), and all the settings and text of the template are transferred to the document with with exactly the same parameters and formatting as it was entered in the template.

Rice. 1.6 – Dialog box for creating MS-Word documents

The tabs of the dialog box (Figure 1.6) contain template names, grouped by the type of document created with it. Yes, on the tab

“Memos” contains various options for designing a memo; on the “Reports” tab there are options for designing reports, etc.

When you select a template, its design is loaded into the viewing area1. To create a new document based on the selected template, just click the “OK” button. You can then make any necessary changes to the document.

To save a document or template to disk in MS-Word, there are two menu commands:

“File ⇒ Save” (can be called with the keyboard shortcut Ctrl+S): saves the document with the name that was previously assigned to the document. If the document has not been saved before, then this command works similarly to the “File ⇒ Save As” command. . .";

When using the command “File ⇒ Save As. . ." You can specify not only a new file name, but also its new disk location and format. It was previously stated that MS-Word documents have a "doc" extension, corresponding to MS-Word files. However, in some cases (for example, when you need to transfer a file to another PC, but you are not sure that MS-Word is installed on it), it is convenient to use a different document format. For example, the RTF format, which is supported by many word processors, including those running other than Windows operating systems.

To save a document in a different format, you should specify the desired format in the “File Type” area (Figure 1.8), select the folder to save, enter the file name and click the “Save” button.

1The “View” area is located on the right side of the window shown in Figure 1.6.

Rice. 1.8 – Saving a document in MS-Word

If you need to create a new folder to save a document, this can be easily done using the “Create Folder” command in the dialog box in question.

In order to open an MS-Word document, just double-click on the document file name in Windows. However, if MS-Word is already running, a new document can be opened by calling the menu command “File ⇒ Open” (or by pressing the keyboard shortcut Ctrl+O). A dialog box will appear on the screen

“Opening a Document”, which is functionally and externally very similar to the “Saving Document” window presented in Figure 1.8. Next, you should find the desired directory, select the file of interest and click the “Open” button, after which the specified file will be loaded into MS-Word.

Any action that the user does on the computer is performed by a specific program loaded into the electronic hardware. system unit. Write text on the computer possible using various computer programs eg Microsoft Word, Open Office. Such programs are called " Text editor"The Microsoft Word text editor is paid program, that is, it is installed on a computer for money, and not little. The Open Office text editor is a free program, that is, you can install it on your computer from the Internet for free. These programs have many different options for writing, designing, text editing and other features.
The most simple program for writing text is included in the system Microsoft Windows, that is, it is already on your computer. This text editor entitled " Notebook". The capabilities of this program are very modest, but we will begin to learn how to write text for now in this text editor.

There is a "Start" button in the lower left corner of the monitor screen. Hover the cursor over it and click, that is, press the left mouse button (first open new tab). Next, move the cursor higher to the inscription “All programs”, the inscription will be highlighted in blue. A column with a list of programs will appear on the right.

Move the cursor to the right in this column and select the inscription “Standard” from the list; the inscription will be highlighted in blue. Another column with a list will appear on the right. Move the cursor to the right in this column and select the inscription “Notepad” from the list; the inscription will be highlighted in blue. Click on this inscription.

A window will open, at the top of which there is the inscription “Untitled-Notepad”.

A large white field appeared in front of us - space for writing text. A small vertical line blinks in the upper left corner of this field. This is our cursor, this is how it looks in a text editor, changing its appearance from an arrow to vertical line. Let's start typing text on the keyboard.

The capital letter is written when pressed simultaneously with the left hand Shift keys. Space between words is created by pressing the long, empty key at the bottom of the keyboard once. In order to, having written part of the text, continue it on a new line, that is, start new paragraph, you must press the key Enter. To separate the next paragraph of text from the previous one with a blank line, press the "Enter" key a second time. You can delete an unnecessary letter if it is to the left of the cursor by pressing the key Backspace, if it is to the right of the cursor - by pressing the key Del. Place the cursor on Right place using the mouse.

Write at least one paragraph of any text. Don't worry if you have to search for each letter on the keyboard for a very long time; sometimes it seems that the letter you need is not there at all. I assure you that the keyboard has all the letters and all the punctuation marks. Try and experiment with the keys. Marks such as exclamation point, question mark, semicolon, quotation marks, number are located in the second row from the top of the keyboard and are written when simultaneously pressing a key with the left hand Shift.

After you have written some text, you need to save the written document on your computer. In general, you should try to save the document as early as possible. It is enough to write only one word or even not write a single word, immediately save the document, and then continue entering text from the keyboard.

Hover your cursor over the “file” inscription in the upper left corner of the screen; the inscription will be highlighted in blue. Click on the inscription and a list of suggested actions will open. Click on "Save As".

A window will open with “Folder: My Documents” written in the top white field. This folder has already been created on your computer. Below are several more folders with different names, which are located inside the “My Documents” folder. Everything here is very simple, just like in ordinary life. There is a thick folder on your desktop with “My Documents” written on it. In this folder you put other folders with different names. But among the folders already there, there is not a single one with a suitable name so that you can put the text document you just wrote during the learning process there. This means you need to take a new clean folder, sign it and put the document there. And then put this new folder, like all the others, in the thick shared “My Documents” folder.

We click on this icon, a folder with a winking blue highlight appears in the white field. It's called "New Folder". This name does not reflect its content, so you need to give the folder a decent name, that is, change the existing name. Press the "Del" key on the right side of your keyboard, the name "New Folder" and the blue highlight will disappear, and our cursor will appear in the form of a vertical bar inside the name field.

Type the name of the folder from the keyboard capital letters(although it is not necessary with a capital) “Training”, do not put quotation marks. Press the "Enter" key. The folder has been created and named.

In order to put our text document in this folder, it must be opened. On a computer, this is done by double-clicking on the folder, that is, hover the cursor over the “Training” folder and click twice in a row. The folder will move to the top margin where the My Documents folder used to be. This means that we have opened our folder. There are three lines at the bottom of the window. The top line is called "File name" and the line says "*.txt"

When we opened Notepad at the very beginning, we saw the inscription at the top Nameless-Notepad. This means that our document does not yet have a name. On a computer, every document (text, photograph, video, etc.) is called file. Each file needs to be given a name so that it can be found later. required file in the desired folder.

Since working with different types of documents on a computer is done using different programs, then after the file name they write special combinations of letters so that the computer knows in which program to open your file for work. In our case, we have a text document, which is worked with in a text editor program - Notepad. For files in this program, you should write the symbols .txt after the file name, the dot at the beginning is required. The line "File name" offers us exactly these symbols. The asterisk before the dot is intended to replace it with the file name.

Place the cursor after the asterisk before the point, that is, move the mouse over this place and click. The cursor will start blinking in the desired location. If it is difficult to place the cursor exactly in the right place, you can place it, for example, at the end of the text and then move it to the left by pressing the left arrow key (bottom right on the keyboard). The right arrow key is used to move the cursor to the right.

Now you need to erase the asterisk, that is, press the Backspace key if the asterisk is to the left of the cursor, as you did when typing. After this, enter the name of our file, that is, a text document, for example, “First text”, do not put quotation marks.
As a result, the file name should look like this: First text.txt Do not put a space after the word “text”. Click the "Save" button.
In general, in the future, do not put spaces between words in file names; it is better to put a dash or underscore; with spaces, errors may occur when opening files in some programs.

The save document window will close and your text document will re-open. At the top, instead of “Unnamed” it will now be written “First text”.

So, the text is written, the document has a name (file name), and is located in the “Training” folder, which is located in the “My Documents” general folder. Let's finish working with the document and close it. In the upper right corner, click the white cross on the red square. When you hover your cursor over it, a “Close” prompt appears.

Now let's try to supplement and correct the written text. To do this, you need to take it from the folder again. Open the text editor "Notepad" as you already did, starting with the "Start" button.
Click in order File, open.

In the window that opens, you will see the “Training” folder at the top, which means it is already open. Below it is your piece of paper with the title “First Text”. Click on the sheet, it will highlight in blue and its name will appear in the “File name” line. Next, click the “Open” button. The text you wrote earlier will open.

Now try adding a few more lines to this text. Delete the letter to the left of the cursor, to the right of the cursor, enter it again. Try removing the word. To do this, you need to double-click on it (it will highlight in blue) and press the "Del" key or at the top "Edit, Delete". When you click on the word "Edit", a list drops out, it contains the action "Delete", and next to it is the name of the key with which you can also perform this action. Now try to undo the deletion, that is, return the deleted word to its place. Click "Edit, Undo."

Now let's try to increase the font size so that the text is easier to see, and change the font type. Click "Edit, Select All". All text will be highlighted in blue. Next, click “Format, Font” at the top.

A window will open with the name “Font” at the top. The font type, style and size corresponding to our written text are highlighted in blue. All this can be changed.
There is a scroll bar in the "Size" column on the right. If you click on it and drag it down without releasing it, the font sizes will scroll. You can scroll through them one by one using the arrows on the scroll bar up or down.

Select the font size 18 and click on this number, it will turn blue. I left the outline as usual. And in the left column I chose a different font type “Times New Roman”, I like this one better. You can choose all the parameters as you like. Then click the "OK" button.

In my opinion, every self-respecting PC user should be able to use standard Microsoft package Office (Word, Excel, Power Point, Access), well at least for entry level. Therefore, I am starting the first series of lessons in which you will learn how to use Microsoft Word.

First, let's learn how to create, save and open text documents.

Creating a Document

To create a new document in Microsoft Word 2007, you must perform the following steps:
1. Click on the "Office" button

2. Then select “Create”

3. The “Create Document” dialog box will open in front of you. Select the required tab from the listed templates and click create. To create a blank text document, click "New Document" and then Create.
In Microsoft Word 2007, New Document is already selected by default, but you can easily select any other template from the Templates menu.

4. After clicking on the “Create” button, you will have a new text document with the standard name “Document …”.

Saving a document

2. The Save Document dialog box will open, where you can select the file name, file type, and the location where you want to save the document (folder or Local Drive).

3. In the “File name” area, you can rename your document, and in the “File type” section, select the format in which the file will be saved.
Below in the image you will see all the possible file formats in which you can save the created and edited document in Microsoft Word 2007.

Opening a document

1. In order to open an already created and saved document, you must again go to the “Office” button and select “Open” accordingly.

2.Next, the “Open Document” dialog box will open in front of you, with which you must select the location of the required document and open it (click on the document with the left mouse button and click “Open”).

3. After this, the document you selected will open and you can edit it, print it, etc.

That's all, let me remind you that in this lesson we looked at how to create, save and open documents in Microsoft Word 2007.

Having learned how to create content in the Word editor, the user will be able not only to quickly systematize the structure of the document, but also instantly access each section without having to scroll through page after page.

Automatic table of contents- this is a built-in function of the program, with the help of which a list of sections and subsections is created open document. main feature The option is interactivity. To open the desired section of the file, simply click on the corresponding item in the contents.

If necessary, the user can edit the styles of the created list or create his own view.

Another advantage of automatic contents is to update them.

If you change the title of any section of the document or its page number, this data will immediately appear in the table of contents. There is no need to change anything manually.

What to do before creating

Before you start creating an automatic one, you should think over the following details:

Make sure that all document headings and subheadings are formatted according to the inline styles. To create a section title, select the desired text and in the “Home” tab, click on “Styles”. For a section, select “Heading 1”, for a subsection – “Heading 2”, and so on;

The correct arrangement of document levels will allow you to quickly navigate its structure and will make the table of contents as convenient as possible.

Prepare a place for keeping. It can be at the beginning or end of the document on a new sheet. According to the standard, the table of contents page is not numbered.

Instructions for Word 2003 and 2007 versions

Word 2003

In Word 2003, users cannot create automatic tables of contents by selecting . Only the header markup feature is available. Follow the instructions:

1 Open a document, which contains text unformatted with headings;

2 Add levels. To do this, select each subheading in turn, click on the tab "Format" and in the styles tab, select the first, second or third levels;

3 Once all the headings are formatted, you can move on to creating organized content. Click on the menu item "Insert";

5 In the window that opens, check the box "Page numbers to the right". This will allow you to visually highlight the section and its page number. In field "Sample" you will see preview version content;

6 In the same window, open the tab "Table of contents";

7 Press the key "Structure panel" to make it inactive. If this is not done, appear system error when creating a list of sections;

8 Click on "OK".

To update the sections field right click on the content and select the update method - page numbers only or the entire update.

Fig.7 – result of creation in Word 2003

Word 2007

In Word 2007, you can only create an automatically collected list of sections.

The user cannot manually create the arrangement of paragraphs and subparagraphs of the “Table of Contents” function in this version of Word. Follow the instructions:

Open a document in which all the headings have been created in advance;
Create a blank sheet at the beginning or end of the file;
Go to the "Links" tab;
Click on the “Table of Contents” item and select its template from the drop-down list;

It does not update automatically after changes are made to the body of the document.

To edit a list, select it by double-clicking.

Now you can create formatting for list items − highlight headings with bold or italic text, change color, use a highlighter.

Remember! If you change the value of the section name, page numbers, or add a new part, you must manually update the table of contents for the changes to be reflected. IN otherwise, when you try to print, error text appears instead "Header not defined".

To update the content, click on it and in the context menu click on "Update content" or go to the tab "Links" and click on "Update table".

We do it in Word 2010

Starting from version 2010, you can create fully automated options in Word.

Their main difference is that the program itself monitors changes in the document and updates its contents. The user no longer needs to monitor this.

Once created, it will appear on the left side of the window. By clicking on one of the blocks, you are automatically taken to the corresponding page of the file.

Word 2016 User Guide

In 2016, versions of the Word program are created according to the same principle as in the 2010 version.

The only difference is the presence of a more convenient interface and more opportunities to work with custom templates.

Two ways to create:

Automatically– applies to already finished document, in which the headings are highlighted;

Manually– if the page content is empty and the user wants to add headings for further writing.

To add an auto-collectible to a blank page of a finished document, follow the instructions:

Open MS Office Word file and make sure all sections are highlighted properly. If necessary, use the key "Styles" and remove/add partitions yourself;

Next, open the “Links” tab, as shown in the image below, and click on the creation block. Next you will see a list of available templates. By clicking on one of them, a ready-made list of headings will appear on the page;

Fig. 13 - choosing a template in Word 2016

The finished table of contents in Word 2016 can be easily edited. The title “Table of Contents” itself can be changed, deleted or moved.

Also, to create the desired type it is possible to correct the arrangement of list items or add new elements .

To change the contents of an object, double-click on it with the mouse. Then open the context menu. With its help, fields, codes and field values are changed, new ones are added, paragraph formatting.

To create a table of contents for an empty document, in the template selection window, click on "Manual table of contents":

Now you need to independently enter the names of the document paragraphs of the first, second and third levels. Also, you must manually add all page numbers.

To add a new item to the table of contents, right-click on it and click on "Add field" , and then select a field level.