Your mailbox is full of outlook. How to clear Yandex mail from all letters

This means that if the total amount of space occupied by your letters exceeds the allowable value, then the server will stop accepting letters, and the mail will stop working.

To avoid this unpleasant situation, you can use a mailer program (The Bat, Microsoft Outlook, etc.) that will delete messages from the server itself, leaving local copies on your computer, or delete messages manually through the web interface.

Deleting emails manually via the web interface

First you need to go to the site under the username and password of the mailbox.

There will be four folders on the left. The names correspond to the purpose. For example, the "Sent Items" folder is designed to store sent messages.

The assignment of folder roles can be changed in the Settings section (the link is underlined in blue in the picture), the Folders subsection. Your incoming emails are stored in your inbox. Go into it.

To delete emails:

The last two actions have the same result - the selected letters will go to the trash folder.

These actions are not enough to free up space on the server, because. we just moved the emails from the inbox to the trash. For their complete removal you need to click the link to clear next to the basket.

Setting up Microsoft Office Outlook

To configure the settings for deleting messages from the server in Microsoft office Outlook you need to edit your settings account.

To do this, go to the menu "Tools" - "Options"

To change your account, select "View or change existing accounts" and click the "Next" button.

In the list that appears, select your entry, which refers to our server (an entry of the form login@site .) and click the "Edit" button.

The account settings window will appear:

You need to click on the "Other settings" button and open the "Advanced" tab in the window that appears.

From the settings there are three checkboxes:

• Leave copies of the message on the server;
• Delete from server after … days;
• Delete from the server when deleting from "Deleted Items";

Disabling the first checkbox turns off the other two (this is the most the best option for our server). In this case, your mailer, when receiving letters, copies them to itself, without leaving them on the server. Thus, the minimum space for storing messages is used on the server (only new messages are stored on it until your next connection). The disadvantage of this configuration is that mail can only be received once. If, for example, you have two programs (for example, at home and at work) and you received all the mail at home, then you won’t be able to receive these letters at work (they didn’t remain on the server and there is nowhere to get them, therefore).

The second option (the first and second checkboxes are enabled) deletes only those messages from the server that were moved to the Deleted Items folder and after a specified number of days.

The third option (the first and third checkboxes are enabled) deletes messages from the server only after they are deleted from the Deleted Items folder.

Setting up The Bat

To set up automatic deletion of messages from the server in The Bat, you need to edit the properties of your mailbox.

To do this, go to the menu "Box" - "Properties of the mailbox". (or press Shift+Ctrl+P)

In the window that opens, go to the item "Mail Management"

There are three options for deleting emails:

• removal from the server immediately upon receipt;
• deletion from the server after a specified number of days after deleting the letter to the trash;
• deletion from the server after removal from the trash;

The first option is "deleting received emails from the server" (this is the best option for our server).

In this case, your mailer, when receiving letters, copies them to itself, without leaving them on the server. Thus, the minimum space for storing messages is used on the server (only new messages are stored on it until your next connection). The disadvantage of this configuration is that mail can only be received once. If, for example, you have two programs (for example, at home and at work) and you received all the mail at home, then you won’t be able to receive these letters at work (they didn’t remain on the server and there is nowhere to get them, therefore).

The second option (letters remain on the server and the retention period for letters is specified) deletes only those letters from the server that have been moved to the trash and after a specified number of days.

The third option ("messages remain on the server" and "delete messages from the server only when they are deleted from the trash") deletes emails from the server only after they are deleted from the trash

The fourth option (all checkboxes enabled) will act as the second and third option together.

With this configuration, as a result, the box will still be full and the mail will stop working.

From certain authors. The same article also contained information on how to set filters for unsolicited mailings. But, as they say, time does not stand still! Modern technologies make themselves felt. And, unfortunately, they are used not only for good, but also for the purpose of "black" promotion.

Why clean mail

What exactly are we talking about? The fact is that at present, parser programs have begun to gain special popularity. The task of such programs is one - to get as many contact details of Internet users as possible.

Let's say you joined a certain group of a social network (actually, it doesn't matter here whether it's Odnoklassniki, VKontakte or some other social network). You naturally fill in the data about yourself in your personal page, and of course indicate your email.

Everything, the trap almost slammed shut! You are already a potential victim! The parser program, at the command of its owner, makes a selection of addresses and submits a report to the owner. And here the paths of legal and illegal promotion diverge.

Those who use this program for good, they use it to organize retargeting, having in principle an almost ready-made target audience. Such offers usually bring some benefit to the recipients. And for the most part, there's nothing wrong with that.

Why spammers attack your mail

Different types of attackers (the so-called spammers) act quite differently. They simply flood into your Mailbox with their annoying suggestions. You just can't remember if you subscribed to a given author's mailing list, seeing that you are getting crazy offers from him.

This is one of the reasons for the clutter of the mailbox. The second reason is the possibility of hacking the account of one or another mailing list author and using his address base for his own selfish purposes. There are also those who trade both their own and stolen subscriber bases.

But let's be honest with ourselves! Often we ourselves contribute to the fact that we are inundated with unwanted mail. Almost everyone who wants to make money on the Internet goes through this. I'm talking about a bunch of all sorts of mailing lists that beginners subscribe to.

And if at first they still have enough time and desire to read all incoming correspondence, then gradually this process slows down, or even stops altogether. Heap unread messages is growing. From time to time, when you go into your mail, you are surprised that you have first one thousand letters left unread, then two, three ...

The winners are those who stop in time in their pursuit of downloading all kinds of courses, gain courage and resolutely unsubscribe from unnecessary mailings. Main .

I, too, once went through this stage of obtaining “useful” information, until I concluded for myself that you need to learn from professionals. Now the number of my subscriptions is estimated at a reasonable figure, and I receive really useful and necessary correspondence for me, and I also follow the information business as a whole.

But what if the fact, as they say, is obvious? There is a mailbox, there are the notorious thousands of unnecessary letters, diluted with desirable information in a ratio of 100:1. There are also several exits here. The first, as I said, is to decisively take and unsubscribe from all mailing lists. But you still have to clean the mail!

How to clear mail - video tutorial

The second way is to sift through mail receipts, separating the useful from the useless, while simulating the removal process. This process can be lengthy! But I will allow you to present to you my algorithm for quickly clearing your mailbox, which will significantly save both time and nerves. In general terms, all actions can be represented as follows.

To dot the "and" I suggest you watch a real video of a real cleaning in the mailbox. Having repeated what you have seen in practice, you will have to follow small formalities for maintaining mail in the future. Of course, it is better to take on the obligation to no longer subscribe to right and left courses, free of charge, without finally considering your decision.

This video, at my request, was recorded by my assistant Sergey. I am sure that you will not only enjoy this video, but also benefit. Well, I'm still working on a new course on affiliate programs, which will be available to everyone in the near future, since its price will be very attractive.

So, let's watch a video on how to clear mail

So, in principle, by doing work on your mistakes, you can quickly bring your mailbox to a common denominator. The video was recorded on the example of the mail.ru service. But the principle of operation is suitable for all mail services. They will differ only in the technique of creating a filter and, of course, in the location of the buttons.

As the saying goes, every broom sweeps differently. I offer you my method, and I want to hear from you your opinion on such a solution to this problem. If you have any thoughts, please share your information in the comments. Personally, there are not a lot of unprocessed letters in my mailbox, I try not to allow this.

Sincerely, Evgeny Vergus.

Of course, this question does not arise if you regularly clean your mailbox, and also if you do not subscribe to various mailing lists, do not use it to register on forums and in in social networks. In the event that you at least do not "light up" your address on the Internet, at least you do not have spam, although large mail services have already learned how to deal with spam (by large services, I mean mail.ru, yandex.ru, gmail.com , although there are other equally spam-protected services).

But how to quickly and effectively get rid of megatons of mailings from the category of "actions of your friends over the past half hour", even if you have already gone beyond the limit of 4000 letters in a folder (mail.ru limit), above which letters continue to arrive and you can read them, but such a nice bauble as "sorting" no longer works? Such a technological limitation.

But hallelujah, such a one comes to the rescue convenient service, as Search, in which you can specify a search template (for example, VKontakte or vk.com) and delete all letters found in bulk. The method is simple, like a rail and I see no reason to paint it in detail. If someone helped - thank God.

We will look at another, more intelligent way, which is called Filters. The essence of the focus is this - you have the opportunity to immediately sort out all sorts of mailings from personal or work correspondence, so as not to search through the entire mailbox for the desired letter every time.

It is very nice that now, on some services, filters can be applied even to those messages that were received before the creation of these very filters - before such an opportunity on free services was not at all.

So let's get started:

We go to the mail and choose Configure folder

After that we choose Add folder

This window opens...

... and enter the folder name into it, for example, Newsletters and put it not in the root, but, for example, in the Inbox folder.

Although, of course, you can leave Folder position in position Folder on top level , if you, for example, want to make a lot of subfolders for each newsletter, but this can be done at any time and we will not focus on it. Here we will consider the principle, and then, in the image and likeness, you can create such folders and configure filters yourself. So for now, we are doing steps 1 to 3 and moving on to the next step.

This is the beauty you should have got, now go to the section Filters and forwarding.

And we press the button Add filter

Here, red indicates important points that you should pay attention to when creating a filter. Filters allow you to filter messages by a fairly large number of parameters. If you need full review filter options, you can go to Help, or write in the comments about the need for such an article, and I will try to make a description as soon as possible.

Let's go back to our sheep, i.e. creating a filter. In field "If" we choose "From" field, Further contains(when you click on this inscription, it changes to "does not contain") and write mail domains, mail from which should be placed in the mailing folder. Don't forget to tick Apply to emails in folders- this is done so that all messages that came before the filter was created also moved to the mailing list folder (or any other folder you defined)

After creating a filter and clicking on the button Save you see this line. There is no need to change anything else here, I can only say that I have more than a dozen such filters - for mailing information, from coupons, thematic, etc., which I wish you too.

For all the time I used Gmail, I found only one drawback in it, with active correspondence, disk space runs out and the mailbox needs to be cleaned. We tell you how to quickly clear gmail mail from large letters! Google has provided such a scenario of events and in order to quickly find letters that take a large number of places ("heavy") on your Gmail has rethought special commands for searching and sorting emails.

If you used to sit for hours and open each letter in search of large attachments, now after reading this article, cleaning mail from Google will take a few minutes.

Where to write commands?

Before you start working on optimizing Gmail and cleaning your inbox and other emails, it's worth explaining to you where to write commands. You need to enter them in the search field, and then press the Enter button.

Free up space in Gmail

There are several ways to clean Gmail and we will consider each of them in detail.

We clean Gmail from very old emails

As a rule, old letters lose their relevance and value, so why not get rid of them?

Use command older_than:3y (number three is the year, you can change another value) with which you can display the oldest letters, after which you can do the cleaning.

Finding the Biggest Letters

In order to find the letters that occupy the largest amount in the mail, then enter the command larger:10m (number 10 is the number of megabytes, you can change another value). Everything that exceeds the specified number of megabytes will be displayed in the working Gmail window.

Emails you sent with attachments

As a rule, the emails you sent with attachments are less important, since this data is already on your computer, so why fill Gmail with them?

Enter command has:attachment from:me label:sent and Gmail will show you the emails you sent with attachments.

Combining commands to better search for large and unnecessary emails

All the commands described above can be combined to achieve a greater effect.

For example:

older_than:3y larger:10m

Displays three-year letters with a volume of more than 10 megabytes.

from:me label:sent older_than:2y larger:10m

Displays all emails older than 2 years, sent by you and weighing more than 10 megabytes.

Do you still have additional questions? Ask them in the comments, tell us what you did or vice versa!

Is the alert that you're about to run out of mailbox space loaded weekly or even daily messages? Mailbox Cleanup is a one-time cleanup tool that can be used to trim the size of a mailbox.

If your mail is stored on mail server, such as Exchange, then once the mailbox size limit is reached, your administrator can limit its functionality. For example, you will receive a warning when you reach 90 MB, when you reach 100 MB you will be unable to send messages, and when you reach 110 MB you will no longer be able to receive messages.

Here are some ways to manage mailbox size.

You can use the tool mailbox cleaning, which allows you to view the size of the mailbox and individual folders. You can also archive old items to a Personal Folders Archive (.pst) file and empty the " Remote ".

On the menu Service select .

Do one of the following:

• To view the total size of a mailbox and its individual folders, click View mailbox size.

  To find old items, select find elements older than n days, enter a number from 1 to 999 and click find.

  To find large items, select the radio button find elements larger than n KB, enter a number between 1 and 9999 and click find.

  To move old items from your mailbox to a personal folders archive (.pst) file, click the AutoArchive button. By default, PST archiving is set to c:\Documents and Settings: Settings\App Data\Microsoft\Outlook.

  Remote", click Viewing the Size of Deleted Items.

  To empty the folder " Remote", press the button clear.

  To view the size of a folder " conflicts", press the button" View Conflict Size".

  To delete the contents of the folder " conflicts", press the button" Delete".

Reducing the size of your personal folders (.pst) file

If you delete items from a personal folders (.pst) file, the file is automatically compressed in the background when you're not using your computer and Outlook is running. If you want to immediately reduce the size of a file, you can force it to compress. The data file compression procedure may take several minutes.

On the menu file select item Data file management.

Select the data file you want to compress and click the button Options.

Click the button Compress.

Note: You don't need to exit Outlook after compressing the PST file.

Reducing the Offline Folders (.ost) file size

Reducing the Offline Folders (.ost) file size can improve performance if you have deleted a large number of items. This procedure does not delete items stored on the server.

Delete any items you don't want to keep and then empty the " Remote ".

On the menu Tools select item Setting up accounts.

Command missing Account Settings .

Team " Setting up accounts"is on the menu" Service" in Microsoft Office Outlook 2007. The instructions below do not apply to earlier versions. Outlook versions. Use the help available in the respective version. If the application is displayed in the title of the program you are using Microsoft Outlook Express is using a program that is not the same as Outlook. See help for help Outlook Express.

Select from the list Microsoft Exchange Server, and then click the button change.

Click the button More Options.

Open a tab Additionally and press the button Offline Folders File Options.

Click the button Compress.

Notes:

• To remove an item from folders located on the Internet and in offline, select it and press the DELETE key.

  If you're using an Exchange account in Cached Exchange Mode, only the selected folder will be purged from the local .ost file. Items on the server will be downloaded to an .ost file on the next sync if the folder is highlighted in the section Folder Options V send and receive options for account Email Exchange server.

  When using Cached Exchange Mode, Favorite Folders are not synchronized by default. If you choose to sync public folders, the offline folders (.ost) file size can increase significantly.