How to send a file or folder via email. How to zip a file and send it by email!? Create email folder

Content:

This article shows you how to create a new label for emails in Gmail. Gmail Shortcuts are used to organize letters and make them easier to find.

Steps

Part 1 Create Shortcuts in Gmail

1. 1 Open the Gmail website. Gmail labels are similar to folders, with the only difference being that you can assign multiple labels to a single email. Labels can only be managed on the Gmail website; in mobile application Gmail cannot create new labels.
   • If the page of the Inbox service from Gmail opens, in the right upper corner screen, open the menu and click "Mail".
   • Unlike the Gmail app, the Inbox mobile app lets you manage labels and filters; read about it in the third section of this article.
2. 2 Find the email you want to label. You can assign a label to any email. Open your inbox and find the email you need.
   • To assign a label to several letters at once, check the boxes next to the corresponding letters.
3. 3 At the top of the window (above the list of emails), click Labels. This button has an icon in the form of a label (tag). All available shortcuts will be displayed, including the pre-installed ones.
4. 4 The name of the shortcut can be entered directly in the menu that opens in the appropriate line. After entering the name, click "Create" (displayed under the line with the name).
   • You can also check the box next to an existing label to assign it to selected emails.
5. 5 Consider whether you need to add a new label to an existing one. When you create a new shortcut, the system will prompt you to add it to an existing shortcut (this is the same as a folder and its subfolders).
6. 6 Click "Create" to create a new label and assign it to the selected email. A message will appear on the screen stating that the label has been assigned to the letter(s).
7. 7 View flagged emails. Emails with labels can be quickly found by clicking on the corresponding label in the left pane. To display a list of all available shortcuts, click More (below the shortcut names in the left pane). By clicking on the label, all letters to which it is assigned will be displayed; emails will be sorted by the date they were received.

Part 2 Filter emails by labels in Gmail

1. 1 Create filters so that certain labels are automatically assigned to the appropriate emails. In this case, certain incoming messages will receive one or another label in automatic mode. So you will greatly simplify the sorting of incoming messages and speed up the search for the right letters.
2. 2 Open your Gmail settings. Click on the button marked with a gear icon and select "Settings" from the menu.
3. 3 Click the "Filters and Blocked Addresses" tab. A list of active filters will be displayed.
4. 4 Click "Create a new filter". This link is located below the list of active filters.
5. 5 Enter a criterion according to which a certain label will be assigned to the letter. Emails can be filtered by sender address, recipient address, subject, keywords, attachment, and size. As you enter the criteria, the corresponding letters will be displayed in the main window. You can specify multiple criteria at once to create a highly specialized filter.
6. 6 Click "Create a filter according to this query". In the window that opens, select what to do with the letter that matches the specified criteria. Check "Apply shortcut" and then select the desired shortcut. You can also choose to have the email skip the inbox or automatically mark as read.
   • Check the "Apply filter to matching conversation threads" checkbox to apply the filter to messages already received.

Part 3 Creating and working with labels in Inbox

1. 1 Open the Inbox website or the corresponding mobile app. Shortcuts can be created and managed both on the Inbox website and on the mobile app, and the user experience is very similar (website design mimics that of the mobile app).
   • Inbox is a new mail service Google. It works in conjunction with Gmail and is used to work with an electronic mailbox.
2. 2 Open the menu and click Create. To open the menu in the mobile app, swipe from left to right on the screen. On the website, the menu is open by default. The Create button is located at the bottom of the menu.
3. 3 Enter a name for the shortcut to create. Do it in the window that opens.
4. 4 Click "Add" to specify the criteria according to which the label will be assigned to letters. Here you can choose almost the same filtering criteria for emails as in Gmail, including the sender address, email subject, and keywords. Open the "From" menu to select specific criteria.
   • Use the "AND" menu options to add additional criteria. In this case, the letters must meet all the specified criteria.
   • As you enter the criteria, the corresponding letters will be displayed.
5. 5 Save the new label and rule. You will return to the shortcut settings window, and the new rule will be displayed at the top.
6. 6 Decide whether emails will be grouped in the Inbox folder. In this case, all messages marked with the same label will be grouped. This will make it easier to find and work with multiple emails that have the same label. If you don't want to group emails, they will appear in your inbox as usual. If you have enabled mail grouping, specify when to move the mail group to upper part Inbox folders (every time you receive a new letter, once a day or once a week).
7. 7 Find letters with labels. The list of shortcuts is displayed in the Inbox menu. Click on a label to see a list of related emails. Grouped emails also appear in your inbox if the group has unread messages.
8. 8 Assign the existing label to the new email. If you receive a new message and want to quickly assign an existing label to it, do so directly from the email.
   • Click the "⋮" button at the top of the open email.
   • Select the desired shortcut. You can also create a new shortcut from the drop-down menu.
   • Choose whether new emails sent from this address will be tagged with this label. This is optional, but automates the sorting process.

Add folder

1. Click Add Folder.
2. In the Name field, enter a name for the new folder.
3. In the Folder Location field, select:

• "Folder on top level" if you want the folder to appear in the list of other folders.
• Name of the parent folder if you want to create a subfolder.

Set additional options if required.

Click Add.

You can also set a password for the folder. To do this, check the box next to "The folder is password protected" and fill in the fields:

Empty folder

If you want to empty a folder of emails, hover your mouse cursor over the name of the required folder and click "Clear". Letters from the folder will be in the Trash folder.

Delete folder

You can delete any folder, except for the system folders: Inbox, Spam, Sent, Drafts, and Trash.

To delete a folder, hover over its name and click the icon.

The folder will be permanently deleted, and all messages will be in the "Trash".

You cannot delete a folder if it contains subfolders. You need to delete the subfolders first, and then the folder at the top level.

Rename folder

You can rename personal folders. To go to the folder editing page, hover over its name and click the icon.

Rename the folder and click Edit.

The Inbox, Spam, Trash, Sent Items folders cannot be renamed.

Make the folder unavailable for download by email programs using the POP3 protocol

To make a folder unavailable for POP3 downloading, hover over the required folder name and click the icon. In the window that appears, check the box next to "Not available for email programs (POP3)" and click "Change".

You cannot download emails using POP3 mail programs from the Sent Items, Drafts, and Trash folders.

Make folder archive

If you move old messages to the Trash, they may disappear: the letter is deleted from the Trash after 30 days. To keep old emails always available, create an archive folder.

To do this, check the "Make this folder an archive" checkbox. The folder will appear in the list after "Drafts" and will have its own icon - . Put old unclaimed letters in this folder so as not to clutter your Inbox.

Set a password for a folder

To set a password for a folder, move the mouse cursor over the name of the required folder and click the icon. In the window that appears, check the box next to "The folder is password protected" and fill in the fields:

A password for a folder will help further protect the messages it contains. However, if someone has access to your mailbox, he will not secure the letters completely. Turn on secure SMS login in your mail so that no one gets into your mailbox.

Folder order

Folders in Mail are arranged automatically in alphabetical order. The first folder is always Inbox, then folders with a name from 0 to ∞, then - from A to Z and finally - from A to Z. The service folders complete the list: "Sent", "Outbox", "Drafts", " Archive, Spam, Trash.

If you want to put the folders in their own order, add numbers to the beginning of their names: 0, 1, 2, 3, and so on until you designate the desired folders.

Example manual order folders with numbers at the beginning of their names

If you have a problem logging into a folder, use our helper .

The distribution of letters in the mail to the right folders, in accordance with certain criteria - a very convenient and useful thing!

In this article, I will show you how to create folders for letters in the Mail.ru mail service, as well as how to set up automatic movement of letters to the right folders immediately after they reach the mail or move them manually.

In the previous 2 articles, we talked about how to place letters in folders in mail from Google (Gmail) and Yandex.

Creating folders for letters in Mail.ru

While in your Mail.ru mail, move the mouse cursor over the block on the left, where the main mail folders are located, such as, for example, “Inbox”, “Sent Items”, “Drafts”. At the bottom there will be a link “Set up folders”. Follow it.

Click "Add Folder".

Specify the name of the folder, so that you can understand for yourself what letters will be added to it. Below you can specify the position of the folder, namely, place the folder on a level with the rest (next to it), or nest the folder in any already created one and thus make it a subfolder.

For example, you can attach a folder to your Inbox, or you can put it in any other folder you have already created, if necessary.

For example, you receive letters from management and create a folder “From management”. But these letters can also be divided into the categories “Reports”, “Plans”, etc. Thus, if required, you can create the appropriate subfolders in the already created “From Management” folder.

Click "Add" to create a folder.

The folder has been created. You can immediately see it in the "Folders" section of the mail settings, as well as in the general window with letters.

Moving the necessary letters to the appropriate folders on Mail.ru

As in other mail services, on Mail.ru you can move letters to the desired folders both manually and automatically.

The first way is when you select one or more specific emails and select the folder where they will be moved.

The automatic method involves setting up a so-called filter so that certain letters themselves are placed in the appropriate folders, according to the conditions you specify.

Let's look at both methods below.

Automatic distribution of letters into folders (filtering)

You can configure automatic distribution of messages into folders in the "Filtering Rules" section of your mail settings.

You can quickly set up the distribution of messages by folders as follows:

From the inbox list, select one or more letters (tick them) from those sender addresses (from different ones!), From which you would like to place all further mail in a specific folder.

Click "More" and select "Create Filter".

The filter settings section will open, where you can create conditions for which certain actions will be performed on your letters.

In this case, if you selected several letters from different senders at the 1st step, then you will already have the “From” (i.e. “From”) condition in the filter, where the addresses of the senders of the letters you have selected will be indicated. If you wish, you can manually add more addresses there or delete some already registered ones.

Now you need to configure how to deal with these letters, which will be sent to your mail from the specified addresses.

Based on the example, these letters should be moved to the “Other mailing list” folder that you created earlier.

To do this, you need to select “Place message in folder” in the block of actions on letters (“To”) and select the desired folder there.

Below you can set up other actions, for example, make sure that these messages are immediately marked as read (the “Mark as read” item). Or, for example, mark letters with a special flag.

Clicking “All actions” will open another list with numerous options for actions on letters.

Everything, the automatic movement of certain letters to the desired folder is configured. You can also do with other letters, setting the conditions you need.

Conclusion

It is very easy to create folders in the Mail.ru mail service and configure the distribution of letters among them. If you receive a lot of letters from duplicate addresses, it is very convenient to set up filtering to automatically place them in desired folders as shown in the article. Well, some letters can be moved to any folder manually.

Use it, useful and convenient thing!

Often people ask me: - "How to send a file by e-mail?" or vice versa, I ask someone to send me this or that file, and the person I ask has no idea how to do it ...
Therefore, I decided to write this guide.
First, let's prepare a file that we will send by mail.
To do this, the file can be sent unpacked, i. as it is, just attach the file to the letter, as an attachment, or packed into an archive...
If our file is small, then it can be sent without "Archiving", i.e. without compression...

If the file is large, then it is better to pack it in "Archive", thanks to this, the file can become much smaller which will greatly speed up the transfer.
Also, it must be said that today, some mail services do not allow sending executable files and many program library files. In the case of Windows executable file this is .EXE - i.e. program file, and .DLL - library file (libraries can be not only dll files, but I won't list them all.. This approach of mail services is understandable, this is due to the fact that when transferring such files, the latter can simply turn out to be viruses, trojans and various similar muck ... Therefore, mail servers, in order to avoid problems, during the transmission of a letter, simply cut off attached files that they consider suspicious. This also applies to script files and files containing command sets, such as .BAT and .CMD...
Therefore, such files should be packed into an archive, and not just packed, but packed and password protected!
And one more thing, a few words about packing and archiving files... Image files, such as .JPG, .PNG, are almost not compressed during archiving, they can be packed into an archive only if you want to send a lot of files in a letter, and adding all of them one by one is very "difficult"... Text files, on the contrary, are compressed very strongly when packed into an archive, it happens that after compression, the archive has about 30% of the original file size. In this case, it is better to pack the files, of course. the size will be significantly reduced.
So, we figured out what to pack files into an archive, i.e. archive should be:
- If we want to transfer many files, after packing, we will need to add only one file, not 20 or 30 for example...
- If we want to transfer text files, because when packing, the size is significantly reduced, and of course, if we have a lot of these files, then it is much easier to add one file to the letter...
- If we want to transfer a program file, etc. - the file(s) must be archived so that the mail server does not cut them ...
Also, we know that pictures like .JPG, .PNG should be archived only if we want to transfer several files, because these files don't lose much of their size when packed...
Now let's talk about everything in order ...
How to zip files:

For example, I have prepared several text files that have a total size of 3.73 megabytes.
To pack files into an archive, we must have an archiver installed. Today, the most common archiver is winrar http://www.rarlab.com/) one minus of this program is that it is paid.
And the program 7zip(official website of the program: http://www.7-zip.org/) this archiver is free, but less common.
Also, today, almost all operating systems support .ZIP archive files - this means that if you send a ZIP archive to a person, he will simply be able to open it.
Now let's add the files to the archive. For this we allocate desired group files:

We click on them with the second (right) mouse button and select the item "Add to archive" (if you have some other archiver installed, the name of the menu item may differ).

We will open the window Adding files to the archive:

In which we need to adjust some parameters:
1 - Set the file name (to transfer files over the Internet, it is better to set the names in Latin letters so that there are no problems with encodings, etc.)
2 - Select the type of archive (we already talked about this)
3 - Set the compression level (the stronger the compression, the smaller our archive file will be)
4 - Press the button OK to create an archive.
Here is the dialog of the archiver program 7zip:

As you can see in the figure, almost everything is the same, well, yes, it is called a little differently, but in principle, it’s elementary to figure it out ...
After packaging, we have an archive file that is only 31.6 kilobytes in size, out of the former 3.73 megabytes!

Now, how to set a password for the archive:
winrar- To create a password-protected archive, in the archive creation window, go to the tab "Additionally" and press the button "Set password".

We will open the password setting dialog:

In which both fields must be filled in, i.e. password field and password confirmation field and press the button OK.
7zip- To create a password-protected archive, in the archive creation window, fill in two fields, of course the password and password confirmation:

After that, we carry out all the related settings, as described above.
Well, actually, that's all, we figured out the packaging, now let's proceed directly to sending the file by mail ...
Adding a file to a letter.
Now, we need to deal with some things... In what way, do we use mail - through some mail program or through web interface, i.e. going through the browser to the site of the mail server, enter your data there, etc. (browser is the program that you use to browse the Internet)
If you are using Web Interface then log into your email account...
Create a new letter. (for example, I will show how this is done on servers google, mail.ru and yandex)
And after you write the text of the letter, if of course you need it, click:

Link "Attach file"- in google

button "Attach file"- in mail.ru

button "Attach file"- in yandex

After that, you will see a file selection dialog:

In which you need: - specify the path to the file, i.e. Navigate to the folder where you have the files to send, or where you created the archive. Choose desired file and press the button Open.
After that, the file will be uploaded to the mail server and added to the letter:

If you need to add any more files, then click again on the button or link "Attach a file", well, in fact, we do everything that was described above ...

Actually, that's all, after creating the letter and adding the attached file, click on the send button and send the letter...
Now let's look at how to do all this through email programs. For example, I will talk about the two most common mail programs, these are The Bat! and Microsoft Outlook.
First about Microsoft Outlook.
As in the case of the Web Interface, we create a new letter, enter the addressee, subject, text of the letter...

Attach file

(in older versions this button is in a different place)

In the same way, you can add more files if needed...
Now about "The Bat!"
As in all previous cases, we create a new letter, enter the addressee, subject, text of the letter ...
To add a file, press the button Attach file

After that, we will have an attachment file:

In the same way, you can add more files if needed...
That's all, to send the letter, press the send button ...
By following this guide, you will be able to send files through most Mail Servers using their Web Interface and Most Mail Programs... almost everywhere, these functions are very similar, almost always, the same name and located in the expected places.
P.S.
in-many email programs, at the time of creating a letter, you can add attachments simply by dragging and dropping files into the editing window of a new letter (as from folder to folder).

Under certain circumstances, you as a user may need to send some data by using mail services. We'll talk about how you can send documents or an entire folder later in this article.

Touching upon the topic of transferring various kinds of data through the operation of mail exchange services, one cannot fail to mention the fact that such an opportunity exists literally on every resource of the corresponding type. At the same time, in terms of use, the functionality can be strikingly different, confusing even experienced users.

Not all messaging services are able to work with full-fledged file directories.

Please note that we have already touched on the topic of data transmission via mail. In particular, this applies to videos and various kinds of images.

If you need to transfer documents of this type, we recommend that you read the relevant articles on our website.

Yandex Mail

Once upon a time, Yandex introduced functionality for users in their mail service that allows you to send files to other people in three different ways. However, to access additional options, you will have to acquire Yandex Disk in advance.

Turning directly to the essence of the issue, you need to make a reservation that documents by mail can only be sent as attachments to a message.

The Yandex mail service still limits its users regarding the maximum amount of data and upload speed.

Another way to transfer data is to use documents previously added to Yandex Disk. At the same time, entire directories with many folders can also be attached to the letter.

Do not forget to activate Yandex Disk first and place the data you send there.

The third and last method is rather additional and directly depends on the activity of the Disk. This method consists in using once sent data from other messages.

1. On the twice-mentioned panel, use an element with a pop-up caption "Attach files from Mail".



2. In the dialog box that opens, navigate to the folder with letters that have attachments.



Section names are automatically translated into Latin.

3. Once you have found the document to be sent, click on it to highlight it and press the button "Attach".



You can only add one file at a time.

4. When you have finished adding data and working with attachments in general, use the key "Send" to send a letter.



5. The user who received your letter will be able to download, add files to his Disk or view documents.

You can only view the contents of a folder with other files.

Due to the lack of any other means of sending documents, the analysis of this topic can be completed.

Mail.ru

Mail.ru mail in its functional structure does not differ much from the previously mentioned service. As a result, in the process of using this e-mail to send documents, you will not have additional problems.

The administration of this site does not provide users with the ability to upload file directories.

In total, Mail.ru has two full-fledged upload methods and one additional one.

1. On the first page of Mail.ru, in the upper side part, click on the inscription "Write a letter".



2. If necessary, after completing the preparation of the letter for sending, find the data loading panel under the block "Topic".



3. Use the first link provided "Attach file".



4. Using the explorer, select the document to be added and click the button "Open".



In this case, multiload data is supported.

5. Mail.ru does not support attaching blank documents.



6. The speed of uploading data does not allow you to instantly add files, since the mail service has a basic set of restrictions.



7. After adding the data, some of them can be opened directly in the Internet browser.



8. Sometimes a processing error may occur due to certain problems in the document itself.

For example, an empty archive cannot be processed by the system.

In the case of the second method, you will need to start the Mail.ru Cloud in advance and add files that require attachment there. To get acquainted with this functionality, you can read the corresponding article.

The last, but for many users quite useful method, will require you to have previously sent mail with attached data. Moreover, for the purpose of attaching documents, received rather than sent messages are quite suitable.

The recipient of the message will be able to perform certain actions on files, depending on its format and type:

• Download;
• Add to Cloud;
• Look;
• Edit.

Also, the user can perform several general data manipulations, such as zipping and downloading.

We hope you managed to figure out the process of sending files using mail from Mail.ru.

gmail

Although Google's mail service is compatible with other well-known resources, it still has a lot of differences. This is especially true for uploading, adding and using files within messages.

Gmail is more versatile, as all services from Google are interconnected.

The most convenient method for PC users is to send data by uploading documents to a message.

Be careful when sending large amounts of data. The service has some restrictions on maximum size attachments.

The second method is more suitable for those people who are already accustomed to using Google services, including cloud storage Google drive.

1. Use the button with a text label "Insert links to files in Google drive» .



2. Switch to the tab through the navigation menu.



3. Using the upload options provided in the window, add data to Google Drive.



4. To add a folder, drag the desired directory to the upload area.



5. One way or another, the files will still be added individually.



6. Upon completion of the upload, the documents will be placed in the image of links in the main body of the message.



7. You can also attach using existing Google Drive data.



8. When you have finished uploading the attached information, use the button "Send".



9. After receiving, the user will have access to all the sent data with a certain number of possibilities.

This method is the last way sending data via email box from Google. Therefore, work with this mail service can be completed.

Rambler

The Rambler service in the Russian-speaking market of similar resources is of little demand and provides the minimum number of opportunities for the average user. Of course, this directly concerns the sending of various kinds of documents by E-Mail.

Sending folders via Rambler mail unfortunately not possible.

To date, the resource in question provides only one method for sending data.

This mail resource does not offer any more remarkable functionality.

In addition to all the information provided in the article, it is important to note that you can attach a data folder if necessary, regardless of the site you use. Any easy-to-use archiver, for example, WinRAR, can help you with this.

By packing and sending documents as a single file, the recipient will be able to download and unpack the archive. This will preserve the original directory structure, and overall data corruption will be minimal.