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How to draw a diagram in Word. How to make charts

Graphs and charts are used to show information visually or to show changes. For example, when a PC user looks at a table, he sees numbers, and in order to understand what changes have occurred, he needs to certain time. And on the diagram, everything is very clear - the changes are shown in the form of lines, columns and circles. Therefore, if you need to build a chart in a text document, you should use the following tips.

Create a chart in a Word document

To build a chart in a Word document, follow these steps:

We open the document. Click "Insert" and select "Chart".

A window will open with various chart options: curve, bar, histogram, scatter, and others. Each type of chart has 4 or more subspecies: flat, 3D, etc.

Choose the one you need. An Excel spreadsheet will open next to it, in which you need to enter data. The headings also change. Developers just provide a visual layout.

Entered your data, click "Save" and the diagram will remain in the text document.

Charts help represent numerical data in graphic format, greatly simplifying the understanding of large amounts of information. They can also be used to show relationships between different data series. Microsoft office suite component - text word editor- also allows you to create charts, and below we will talk about how to do this with it.

Important: The presence on the computer installed software product provides advanced charting capabilities in Word 2003, 2007, 2010-2016 and later. If a spreadsheet is not installed, Microsoft Graph is used to create charts. In this case, the diagram will be presented with related data - in the form of a table into which you can not only enter your data, but also import them from text document and even paste from other programs.

There are two ways to add a chart to a Microsoft text editor - embed it in a document or insert the appropriate object from Excel (in this case, it will be linked to the data on the original sheet of the spreadsheet). The main difference between these charts is where the data they contain is stored and how it is updated immediately after insertion. All the nuances will be discussed in more detail below.

Note: Some charts require a specific arrangement of data on a Microsoft Excel worksheet.

Option 1: Embedding a chart in a document

Excel chart embedded in Word will not change even when editing source file. Objects added to the document in this way become part of the text file and lose their connection to the table.

Note: Since the data contained in the chart will be stored in the Word document, the use of embedding is optimal in cases where it is not necessary to change this very data, taking into account the source file. This method is also relevant when you do not want users who will work with the document in the future to have to update all the information associated with it.

Option 2: Linked Chart from Excel

This method allows you to create a chart directly in Excel, in an external sheet of the program, and then simply paste its associated version into Word. The data contained in an object of this type will be updated when changes / additions are made to the external sheet in which they are stored. The text editor itself will store only the location of the source file, displaying the associated data presented in it.

This charting approach is especially useful when you need to include information in your document for which you are not responsible. For example, this may be data collected by another user, and as necessary, he will be able to change, update and / or supplement them.

Change the layout and style of a chart

The chart that you created in Word can always be edited and supplemented. It is not at all necessary to manually add new elements, change them, format them - there is always the possibility of applying a ready-made style or layout, of which there are a lot in the Microsoft text editor arsenal. Each such element can always be changed manually and customized in accordance with the necessary or desired requirements, in the same way, you can work with each individual part of the diagram.

Applying a pre-made layout

Applying a Preset Style

Manual layout change

Manually changing the format of elements

Save as a template

It often happens that the chart you created may be needed in the future, exactly the same or its analogue, this is not so important. In this case, it is best to save the resulting object as a template, thus simplifying and speeding up your work in the future. For this:

Conclusion

That's all, now you know how to Microsoft Word make any diagram - embedded or linked, having a different appearance, which can always be changed and adjusted to your needs or necessary requirements.

Practical lesson

Topic 3.1.2. "Construction of diagrams"

The purpose of the lesson: To teach how to build diagrams in WORD and edit them.

Graphing in WORD 2007 has become even easier and clearer.

To start plotting a chart, click the button. "Diagram" on the panel "Illustrations" ribbons "Insert".

In the window that appears, select the type of chart and its appearance.

After that, a window will open automatically. Excel programs 2007, with a set of some standard values for plotting.

You need to enter data for plotting. If necessary, you can remove or add a chart.

You can then close the Excel 2007 window.

The diagram we just built will appear in the Word 2007 document.

The context tool appears in the editor window. "Working with charts", containing three tapes: "Constructor", "Layout", "Format".

The knowledge gained in the previous lessons is already quite enough for you to deal with further editing of diagrams on your own. Here we will only briefly outline the contextual tools for working with diagrams.

Ribbon "Constructor" consists of four panels: "Type of", "Data", "Chart Layouts", "Chart Styles". The main operations performed by these tools are: changing the appearance of the chart, its data and style.

Ribbon "Layout" contains six panels: "Current Fragment", "Insert", "Signatures", "Axis", "Background", "Analysis". These tools are designed for direct styling of chart graphs and individual chart elements. A drop-down list is used to select a chart element. "Current Fragment".

Ribbon "Format" contains tools for giving the diagram a final look.

Don't forget about the context menu of the diagram window, which contains most of the settings.

According to the table, build diagrams to analyze student performance in subjects:

a) schedule

b) circular for the analysis of academic performance Tsylina I.

c) histogram

Items

F.I

maths

Russian

reading

physical culture

music

Ivanov V.

Petrov P.

Sidorov I.

Cylin I.

Chart Sample

Add computer science to subjects, make the column yellow.

Make it a family legend.

Change table color

D/Z: Build a chart to analyze the student's progress in subjects by quarter. Make an analysis.

Good day! In this article, you will learn how to make a chart in Word using a table. Most novice users encounter difficulties in creating a regular diagram in a Word file. This is especially felt by those who had to work in Excel documents of the good old version of 2003, and with the advent of innovative office versions feels difficult when working with the insertion of all kinds of objects.

Today we will consider how to quickly and effortlessly add a diagram to a 2010 file, and then work with it. In addition, I will tell you what a chart is and what it is for.

Charts in Word - what is it?

So, diagrams are used to display all kinds of digital values schematically. Due to this format, it is possible to significantly simplify the understanding of the massive volume, both numerical values and their relationship.

Both in Excel files and in Word documents, it is possible to use a significant number of charts of the most various types. Due to this, they can become as accessible as possible for the perception of a particular audience. For example, you can easily select the view: be it a histogram or a pie chart. In addition, you can combine them, creating a beautiful pattern.

How to make a chart in Word according to the table Word 2007 - 2013

To add a chart, you can go one of several ways:

Implement chart embedding
Insert a chart associated with all values and text located in spreadsheets Excel.

To perform the insertion by the first method, you should click with the mouse where you want to place the chart. Then, you have to go to the "Insert" tab and press the confirmation key. Finally, it will open electronic book excel:

It is possible to enter new data by clicking on the corresponding cells. Thus, the user can easily replace the name of the axis and the legend. The next step is to click on the "Microsoft Office" tab (for version 2007) or "File" (in version 2010 - 2013).

In the appropriate field, you have to type the name of the file, and then click "Save". As a result, a new file containing the finished diagram will be visible on the desktop.

A minute of attention, it may be useful for you to learn how to find in excel right word or how to distribute wifi from phone to computer.

Implementing a chart

Word has a feature to embed a chart copied from Excel file after pasting it into a text editor. At the same time, the data of the “linked” chart will be automatically updated if adjustments are made to the excel sheet.

So, you should click on the border of the already built diagram to be copied, and then click on the item from the menu of the "Cut" toolbar.
After that, you need to click on the area where it should be located in the Word file, and then click "Insert". The saving process is carried out in the same way as in the previously considered version.
If necessary, you can create all kinds of graphic elements using Smart Art.

This concludes my material on creating a chart in Word files finished, I hope you understand how to make a chart in a Word table. See you again on the pages of my blog!

How to make a chart in Word using a table?

Charts help you present numerical data in a graphical format, making it much easier to understand large amounts of information. You can also use charts to show relationships between different data series.

A component of Microsoft's office suite, the Word program, also allows you to create charts. We will describe how to do this below.

Note: The presence on the computer of the Microsoft Excel software product installed provides advanced features for building diagrams in Word 2003, 2007, 2010 - 2016. If Excel is not installed, Microsoft Graph is used to create diagrams. The chart in this case will be presented with related data (table). In this table, you can not only enter your data, but also import them from a text document, or even paste them from other programs.

Create a basic chart

There are two ways to add a diagram to Word - embed it in a document or insert it Excel chart, which will be associated with the data in the Excel sheet. The difference between these charts is where the data they contain is stored and how it is updated immediately after being inserted into MS Word.

Note: Some charts require a specific arrangement of data on an MS Excel sheet.

How to insert a chart by embedding it in a document?

An Excel chart embedded in Word will not change even if the source file is changed. Objects that have been embedded in the document become part of the file, ceasing to be part of the source.

Given that all data is stored in a Word document, it is especially useful to use embedding in cases where you do not need to change this very data, taking into account the source file. Also, embedding is best used when you do not want users who will work with the document later to have to update all related information.

1. Click with the left mouse button in the place of the document where you want to add the chart.

2. Go to the tab "Insert".

3. In a group "Illustrations" select "Diagram".

4. In the dialog that appears, select the desired chart and click "OK".

5. Not only the chart will appear on the sheet, but also Excel, which will be in a split window. It will also display sample data.

6. Replace the sample data provided in the Excel split window with the values you need. In addition to data, you can replace examples of axis labels ( Column 1) and legend name ( Line 1).

7. After you enter the required data in the Excel window, click on the symbol "Changing data in Microsoft Excel» and save the document: "File" - "Save as".

8. Select a location to save the document and enter the desired name.

This is just one of the possible methods by which you can make a chart according to a table in Word.

How to add a linked Excel chart to a document?

This method allows you to create a chart directly in Excel, in an external sheet of the program, and then simply paste its associated version into MS Word. The data contained in the linked chart will be updated when changes/updates are made to the outer sheet in which it is stored. Word itself stores only the location of the source file, displaying the associated data presented in it.

This charting approach is especially useful when you need to include information in your document for which you are not responsible. This may be data collected by another person who will update it as necessary.

1. Cut out the chart from Excel. This can be done by pressing the keys "Ctrl+X" or with the mouse: select the chart and click "Cut out"(Group "Clipboard", tab "Home").

2. In a Word document, click where you want to insert the chart.

3. Insert a chart using the keys "Ctrl+V" or select the appropriate command in the control panel: "Insert".

4. Save the document with the chart inserted into it.

Note: The changes you made to the original Excel document(outer sheet) will immediately appear in the Word document where you inserted the chart. To update the data when the file is reopened after closing it, you will need to confirm the data update (button "Yes").

In a specific example, we examined a pie chart in Word, but in this way you can make a chart of any type, whether it is a graph with columns, as in the previous example, a histogram, a bubble chart, or any other.

Change the layout or style of a chart

You can always change the look of a chart you have created in Word. It is not at all necessary to manually add new elements, change them, format them - there is always the possibility of using a ready-made style or layout, of which there are a lot in the arsenal of Microsoft's program. Each layout or style can always be changed manually and customized to meet the necessary or desired requirements, and you can work with each individual element of the chart in the same way.

How to apply a ready layout?

1. Click on the chart you want to edit and go to the tab "Constructor" located in the main tab "Working with charts".

2. Select the chart layout you want to use (Group "Chart Layouts").

3. The layout of your chart will change.

How to apply a preset style?

1. Click on the chart you want to apply the preset style to and go to the tab "Constructor".

2. Choose the style you want to use for your group chart "Chart Styles".

3. Changes will immediately be reflected in your diagram.

This way you can change your diagrams on the go, choosing the appropriate layout and style, depending on what you need. this moment. For example, you can create several different templates to work with and then modify them instead of creating new ones (we'll cover how to save diagrams as a template below). For example, you have a graph with columns or a pie chart, by choosing the appropriate layout, you can make a percentage chart out of it in Word.

How to manually change chart layouts?

1. Click on the chart or individual element whose layout you want to change. You can do it the other way too:

Click anywhere on the diagram to activate the tool "Working with charts".
In the tab "Format", Group "Current Fragment" click on the arrow next to "Chart elements", after which you can select the desired item.

2. Tab "Constructor", in a group "Chart Layouts" click on the first item - "Add Chart Element".

3. From the drop-down menu, select what you want to add or change.

Note: The layout options you choose and/or change will only apply to the selected chart element. If you have selected the entire diagram, for example, the parameter "Data Labels" will be applied to all content. If only a data point is selected, the changes will be applied exclusively to it.

How to manually change the format of chart elements?

1. Click on the chart or its individual element whose style you want to change.

2. Go to the tab "Format" section "Working with charts" and perform the required action:

To format the selected chart element, select "Format selection" in a group "Current Fragment". After that, you can set the necessary formatting options.
To format a shape that is a chart element, select the desired style in the group "Shape Styles". In addition to changing the style, you can also fill the shape with color, change the color of its outline, add effects.
To format the text, select the desired style in the group "Word Art Styles". Here you can also perform "Text fill", "Text Outline" or add special effects.

How to save a chart as a template?

It often happens that the diagram you created may be needed in the future, exactly the same or its analogue, this is not so important. In this case, it is best to save the diagram as a template - this will simplify and speed up work in the future.

To do this, simply right-click on the chart and select "Save as Template".

In the window that appears, select a save location, give the desired file name, and click "Save".

That's all, now you know how to make any diagram in Word, embedded or linked, having a different appearance, which, by the way, can always be changed and adjusted to your needs or necessary requirements. We wish you productive work and effective learning.

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Charts in Microsoft Word are an excellent tool for visualizing and visualizing difficult-to-perceive amounts of numerical information in a text. Diagrams allow you to clearly trace patterns, ratios of actual values, identify trends and logical sequences in data arrays. Microsoft Word from Office package provides a sufficient set of tools for quick creation diagrams of all common types.

How to make a chart in Word In modern versions of the text Microsoft editor word charts are created in the following way.

Place the cursor at the place in the document where you want to add the chart.
In the main menu of the program, select the "Insert" item, in which activate the "Diagram" tab.
Chart tab Insert menu
On the right side of the window that appears, select desired type diagrams. The main types of charts available, which are most often used depending on the goals:
- Graphs- a chart in the form of a graph will allow you to visually demonstrate the dynamics of change certain value depending on a certain index. The change in income by months, productivity by different years are typical areas of use for charts.
- Circular a chart is used to show the ratios of several quantities united by a certain common parameter. For example, it can be used to show the shares of people of different nationalities within the same state, the ratio of different sources of income in the total mass of profits.
- bar chart- will allow you to show the change in the ratio of stable groups of certain values depending on any factor. For example, the ratio of the value of the euro to the dollar, the dollar to the ruble today, a week ago, two weeks, three, and so on. This is a fairly complex type of chart, which is formed based on the values of five columns, which contain information on the volume, the lowest rate, the highest rate, the closing rate and the opening rate.
- Exchange the chart is used by brokers to visualize changes in the growth and fall in prices for shares of companies, or exchange rates. Stock charts allow you to track the relationship of several quantities at once, depending on the selected indicator, which most often acts as time. For example, on one chart, you can present the daily dynamics of sales volumes, with simultaneous control of the maximum and minimum selling prices, indicating the value of the monitored positions at the time of closing.
- Surface in the form of a diagram is most often used in scientific activities to display three-dimensional models of various processes.
Other types of diagrams are either varieties of those already considered, or are used much less frequently.

chart type selection
After selecting the type of chart, click on the "OK" button, after which an example chart will appear in your document. At the same time, a sheet of values will open in Excel, on the basis of which the given diagram. Your task is to edit the data on the sheet, replacing the indicators with your own values. After entering each new value in Excel, the graph in Word will be automatically rebuilt and you only need to make sure that the information is entered correctly. After entering all the data, the Excel window can be closed.
generating data for charting
The final step in creating a chart is design. You can add a title to the chart, fine-tune various options diagram layout. To do this, place the cursor in the diagram area and when it takes the form of a cross of arrows, press the right mouse button. In the context menu that appears, select the required item.
final design of the chart

Properly and timely using diagrams in Word, you significantly increase the chances that the information you provide will be clearly understood and visually presented in comparison with the tabular or textual forms of presenting the same material.

If you need to visualize data that is difficult to understand, then a chart can help you with this. Using a chart, you can easily show relationships between different indicators, as well as identify patterns and sequences in your data.

You may think that you need to use difficult-to-learn programs to create a diagram, but this is not so. To do this, you will need a regular text editor Word. And in this article we will demonstrate it. Here you can learn about how to make a chart in Word 2003, 2007, 2010, 2013 and 2016.

How to make a chart in Word 2007, 2010, 2013 or 2016

If you are using Word 2007, 2010, 2013 or 2016, then in order to make a chart you need to go to the "Insert" tab and click on the "Chart" button there.

After that, the "Insert Chart" window will appear in front of you. In this window, you need to select the appearance of the chart that you want to insert into your Word document and click on the "Ok" button. Let's take a pie chart as an example.

Once you choose a chart appearance, an example of what your chosen chart might look like will appear in your Word document. This will immediately open the Excel window. In Excel, you will see a small table with data that is used to build a chart in Word.

In order to change the inserted chart to suit your needs, you need to make changes to the table in Excel. To do this, simply enter your own column names and the necessary data. If you need to increase or decrease the number of rows in the table, then this can be done by changing the area highlighted in blue.

After all the necessary data is entered into the table, Excel can be closed. After closing the Excel program, you will receive the chart you need in Word.

If in the future it becomes necessary to change the data used to build the chart, then for this you need to select the chart, go to the "Designer" tab and click on the "Change data" button.

Use the Design, Layout, and Format tabs to customize the appearance of the chart. Using the tools on these tabs, you can change chart color, labels, text wrapping, and more.

How to make a pie chart in Word 2003

If you are using the Word 2003 text editor, then in order to make a diagram, you need to open the "Insert" menu and select the "Picture - Chart" item there.

As a result, a chart and a table will appear in your Word document.

In order to make a pie chart, right-click on the chart and select the "Chart Type" menu item.

After that, a window will appear in which you can select the appropriate type of chart. Among other things, here you can select a pie chart.

After saving the settings for the appearance of the chart, you can begin to change the data in the table. Double-click on the diagram with the left mouse button and a table will appear in front of you.

Using this table, you can change the data that is used to build the chart.

Charts are able to visually represent complex tabular information. Decorating your text report with a beautiful graph is not difficult; Microsoft Word provides good tools for this. Let's tell you how to make a diagram in Word - directly in text editor or transfer from Excel, how to customize its appearance.

Paste directly

To make a graph in Word, you will need numerical data on the basis of which a graphic image will be built. How to create a chart: go to the "Insert" tab, in the "Illustrations" section, select "Insert Chart". In the window that appears, select the type - histogram, bar, petal, or any other. Click "OK", the template will appear and an Excel table below it with numbers for example.

Let's make a pie chart - enter your data into the plate, the chart will automatically change. The first column is the labels of the categories, the second is their values. After completing the entry, close the plate by clicking the cross button, the information will be saved and available for editing at any time.

How to draw a graph: Select the "Graphs" type when creating. The first column is the marks of the points, the rest correspond to the lines. To add an image of another line, simply enter the numbers in the next column, to make subtract lines - delete the last column. Number of rows - the number of data for each category.

Import from Excel

If your data is stored in Microsoft Excel, you can build a chart there and then copy it into Word. The documents will be linked, when the initial data in the table changes, the appearance of the graphs will be automatically updated.

How to insert a chart from Excel:

Click on the graph in Excel, select "Cut" or press Ctrl+X. Graphic image will disappear, only the data will remain.
Go to Word, place the cursor in right place, click Paste or Ctrl+V.
Save the document. The next time you open it, select "Yes" to update the details.

Settings

We figured out how to build a graph, now let's set up its display. If you need to change the values, click on the histogram with the right mouse button, in the menu go to "Change data". An editable table will appear. Through the same context menu, you can change the type of chart, the format of labels and a number of values.

Tools for quickly editing the appearance appear on the right when you click on the chart with the left button. They will help you add or remove individual elements, apply a style, and customize the display of points.

For flexible chart settings in Word, there are 2 tabs: "Designer" and "Format". They appear in the menu when you click on the created chart. In the "Designer" tab, create a unique look with ready-made templates express layout, style and color schemes.

You can also change the details of any fragment manually: click on the desired element of the chart, go to the "Format" tab. In the "Current Fragment" section, select "Format Selection", an additional menu will appear on the right. Draw your style by changing the fill, borders, shadow parameters, effects. For text, you can change the outline, fill, insert WordArt styles.

Conclusion

We talked about how to build charts in Word and how to change their appearance. Try to make your own charts - thoughtful tools make the process fun.

Diagram in word. If you often have to make some kind of reports with charts, then without Help Word not enough. Many people think that it is more convenient to do this in Excel. May be so. In some cases this is justified. But not everyone knows how to work with tabular data, and therefore they prefer the easier-to-handle Microsoft Word. Creating a chart in Word is no different from such an operation in Excel. But I’ll write about this later, but for now let’s consider this issue for the Word.

Chart inWord 2003

To do this, select from the menu – Insert – Picture – Diagram .

You will see a chart with a table on your page.

Right-click on the chart area and select " Chart type... ».

Choose the chart type that suits you. I like it " Ring". Don't forget to press the " OK ».

I got this picture.

Double click on the diagram with the left mouse button. You should have a sign like this. In it, you can change and add your data (names and numbers). After the changes, press the key on the keyboard " Enter ».

That's what I did.

Now let's move on to editing our chart. Double-click on the diagram with the left mouse button to open the selection area.

We right-click on the chart inside the selection area and in the list that opens, select the first entry " Chart Area Format… ».

In the Format Chart Area window, you can change the fill of the area on which the chart is located, the frame of the same area, and the font.

Here's what happened to me.

Now, in the same way, we change Chart options… ” (right-click inside the highlighted area of the chart).

Open each tab and change what you need. After you change everything, don't forget to save your project.

If the diagram turned out to be very small and you can’t really see anything on it, then stretch it by the corners.

Right click on Legend and select " Legend Format ". Don't forget to double-click on the chart area before doing this.

Change the background color, font, and placement of the legend if necessary.

If you right-click strictly on certain places in the diagram, you can also change them. Again, don't forget to double-click the entire chart area before doing this.

By right-clicking, select " Data Series Format… ».

Experiment. You can achieve very interesting results. Try the button Filling methods » when selecting a color from the palette.

If you want to change the color of a certain area of the diagram, then select this area with one click on the border (better than the transverse one, i.e. the shortest one). Then right-click inside the selection and select " Data point format… ».

Select the color you need and click the " OK". It is more convenient to change the color at the very beginning of creating a diagram.

All this can be done different ways. I have described only one of them. Then you will figure it out yourself.

Chart in Word 2007

Some prefer to work with a new office suite. Therefore, consider creating a chart in Word 2007.

Inserting a chart in Word 2007 is slightly different than inserting the same chart in Word 2003.

And so let's get started.

To do this, select from the menu – Insert – Illustrations – Chart .

In the opened window " Insert a chart » select the desired type of chart, and press the button « OK ».

For example, I chose the chart type " Volume cut circular ". Such a colorful chart appeared and at the same time an Excel window opened with a table blank.

Unlike Word 2003, it is certainly more convenient to work here. Each area is easily highlighted with one click. You can select each sector of the chart and change the color, delete it or rotate it. It is enough to right-click on the selected sector and select the action you need from the drop-down menu. For example, I selected the red sector and chose " Data point format… ».

This will open a window in which you can choose whatever your heart desires. The choice is quite large and very interesting. You can not change anything in the row parameters.

But in the fill there is something to see and apply for yourself. I was so carried away by this tab that I even forgot that I was writing an article. It will surely grab you too.

Pay special attention to " gradient fill ". Select " Color" and " Workpiece name ».

On the next tab " border color “I didn’t change anything.

Leave the border styles as they are.

On the tab " Shadow' made her choice.

On the tab " 3D Shape Format You can also experiment. All these manipulations must be done with each multi-colored segment.

In the end, this is what I got. You can do even better.

If you right-click on the legend, you can change the font color in the small format box. And if you choose " Legend Format... ”, then you can style your legend no worse than the chart itself.

By selecting each individual section of the diagram with a mouse click, you can format it to your liking. I did all the parts on purpose. different colors so that you can clearly see what can be selected and changed.

Now we only have to change the data in the table and, if necessary, plot it on the chart. To do this, right-click anywhere on the chart and select " To change the data… ". An Excel window opens with a table in which you can edit the data. I don't think you will have any problems here.

By clicking again with the right mouse button on any segment of the circle of our diagram and selecting " Add data labels »You will add to each segment what is written in the Legend. And in the legend, the data, as you might guess, comes from the table.