Processing and removing duplicate contacts. Uninstall Outlook and its components

Users who receive a lot of emails find it convenient to use services for monitoring Email. With their help you can sort, read and forward messages. Microsoft's Outlook - popular program, which has functions mail client. But if the user decides to delete this service, he may encounter problems.

Uninstall Outlook 2010 or Outlook Express

Let's consider removing the program itself. Follow this procedure:

Open the Start menu and select Control Panel.
Call up the “Start” menu and select “Control Panel”

Open the Programs menu and under Programs and Features, select Uninstall a program.
Open the “Programs” menu and in the “Programs and Features” section open “Uninstall a program”

In the list of programs, select Microsoft Outlook 2010 (or the version that matches yours) and click on the “Delete” button.
Select Microsoft Outlook and click Remove

Wait for the removal to complete. Follow the instructions provided by the program.

Restart your computer.

The removal process will be completed.

Video: Uninstalling Microsoft Outlook via the Registry

Ways to close a Microsoft Outlook account

Let's consider two cases. The first is that Microsoft Outlook has not yet been removed from the computer. In this situation, follow these steps:

Launch the program and open the "File" section.

Select the “File” section

Open Settings and select Account Settings.
Open the “Settings” section and select “Account Settings”

You will see a list of created accounts. Select the one you want to delete and click the corresponding button.

Select the account and click “Delete”

Confirm the deletion request.

If Microsoft Outlook has already been removed from your computer, then to delete your account, do the following:

On outlook.com, sign in to your account.

Click on your profile picture and select View Account.

Open "View Account"

Go to the Security and Privacy section.

Open the "Security and Privacy" section

Open Advanced Security Settings.

Open "Advanced Security Settings"

At the very bottom of the page, find and click the “Close account” button.

Click "Close Account"

Follow the instructions to continue closing the entry.

Read the instructions and click Next

Indicate the reason for deleting your account and tick all sections.

Specify the reason for deletion and click “Mark for closing”

The account will be closed and you will be able to continue working on your computer.

You have 60 days to change your mind and restore your account.

How to remove individual Microsoft Outlook items

The user does not always need to get rid of Microsoft Outlook entirely. Sometimes you only need to erase certain elements of a program. Let's look at ways to remove each.

Delete an Outlook calendar

Microsoft Outlook has two types of calendars: user-created and default. Calendars that a user has created can be deleted entirely. Those that exist by default cannot be completely erased, but you can remove any notes and elements from it. To delete a user-created calendar, do the following:

In the calendar creation menu, find the one you want to delete.

Right-click on the title of this calendar.

In the context menu, select the delete command.

Confirm the action.

With the default calendar created, do the following:

In the calendars menu, click on the “Calendar” item.

Click Change Display and choose to display your calendar as a list.

Select each item in this list.

Press the Delete button on your keyboard.

The calendar will not be deleted, but the user will not see it.
Any calendar can be deleted from the quick access menu. To do this, call the context menu by right-clicking and select the delete command.

The main calendar cannot be completely deleted

Deleting personal folders

Personal folders in Microsoft Outlook are deleted in the same way as any file. Call the context menu with the right mouse button and click delete. Unfortunately, for various reasons this sometimes does not work. Here are two tips to follow in such cases:

Select the desired folder and press Shift+Del. This allows you to bypass many errors that occur during deletion.

If an error about user rights occurs during deletion, change the IMAP protocol to POP3 in the account settings.

Complete a task in Outlook

The Microsoft Outlook service allows you to assign various types of tasks and place them in messages and in the calendar. Once a task is completed, you must mark it as completed so that it can be deleted. To do this you can:

right-click on the task you want to complete, and in the window that opens, select the “Mark as completed” action;

Double-click on the task with the left mouse button, and then set 100% in the field displaying the percentage of completion.

Either of these methods will complete and delete the selected task.

How to get rid of duplicate emails

If imported or incorrectly synchronized, emails may be duplicated. In such a case, the user may need to remove them. There is a special utility for this called Outlook Duplicate Items Remover. It is intended for only one purpose and works extremely simply. Just select a folder and click remove duplicate items. You can download the program from the link: http://www.vaita.com/ODIR.asp

Among other things, you can remove duplicates manually. For this:

Select the folder where you want to clear duplicates.

Click "Customize View" and bring up the list view.

Sort files by date modified.

Hold down the SHIFT key and select all duplicates.

Right-click on the selected files and click "Delete".

Microsoft Outlook has a built-in solution for finding (but not removing) duplicates.

Video: removing duplicate emails using a special utility

Deleting emails in Microsoft Outlook

If too many letters have accumulated in the service, you can delete them. This will simplify the work and increase the speed of data processing by the program. The deletion process is the same as when deleting files - holding Shift key, right-click on the data you want to erase and click “Delete”.

If you want to completely clear the folder, then do the following:

Right-click on the email folder you want to clear.

From the context menu, select “Delete All”.

You will be prompted to delete items from the Deleted Items folder.

The Deleted Items folder stores items that have been previously deleted. Data from there can be easily recovered. For complete removal items folder needs to be cleared.

You can set this folder to be automatically cleaned when you exit the program. For this:

In the "File" tab, go to the settings section.

Open the advanced settings menu.

In the “Start and shutdown...” section, check the box to clear the deleted files folder when the program is closed.

If this method is inconvenient for you, you can empty the “Deleted Items” folder yourself. For this:

Find it in the list of folders.

Right-click on the folder with the deleted files.

A context command window will appear, select “Empty Folder”.

There is a bug with duplication of deleted emails. This problem only appears when using the mail.ru mail service. The best way To fix it - change the mail service. Technical support In this case, it will not help, redirecting to Microsoft support, which has no data regarding this error. You can also delete emails manually on the web service without using Outlook.

You can restore remote folder, only if it is still in the “Deleted” section. For this:

In the list of folders, open “Deleted Items”.

Open the Deleted Items folder

Find the item or folder you want to restore and right-click to bring up the context menu. Click the Move button.

Click the "Move" button in the context menu

Select the folder to move.

Select a folder to move the previously deleted item

If you have already emptied the Deleted Items folder, you can use Recover Deleted Items. This will help return some folders or files. For this:

Select the “Deleted Items” folder and click “Recover Deleted Items” on the top panel.

In the top panel of the “Folder” section, select “Recover Deleted Items”

In the window that opens, select the items you want to restore.

With an item selected, click the Restore Selected Items button at the top of the window. Or click Select All to restore all items in this window.

The items will be restored to the “Deleted Items” folder, from where you can move them using the method described above.

When working with element recovery, you can use various sorting methods. If desired folder is not detected in “Deleted Items” or using the Deleted Items recovery function, then the data has been lost forever.

How to remove yourself from Outlook correspondence

ask users to exclude you from the mailing list;

If they don’t do this, you can block all communications with this recipient. Just mark the current one email address as a source of spam.

Delete Microsoft program Outlook is simple. A few difficulties arise from the fact that the account is deleted separately from the program, and the process of erasing elements is not always intuitive. But these difficulties will not have a special impact on the ease of uninstalling the program.

Over time, Outlook can accumulate a large number of unnecessary elements that load the interface and computer memory. You can delete them individually or erase them all at once, getting rid of the account or the program itself.

Uninstalling a program

You can remove the program using standard Windows tools. Please note that to completely remove Outlook, you will need to separately disable the account, otherwise when you reinstall it, all data will be restored. Disabling an account is described in the next paragraph of this article.

1. Launch the Computer Control Panel from the Start menu.

   Opening the control panel

2. Go to the "Uninstall programs" section.

   Go to “Uninstall programs”

3. Find it in the Outlook list and click on the “Delete” button. Wait until the uninstallation wizard erases information about the program from your computer.

   Click the “Delete” button

Disabling an account

Disabling an account can be useful in two cases: when you need to create new account in Outlook, resetting all information about the old one, or to completely remove the program from the computer. Also, disabling the account will reset some program settings, which can correct errors that occur in it.

1. Close Outlook before proceeding with the uninstallation.

   Close Outlook

2. While in the computer control panel, use the search bar to find the item related to Outlook mail and open it.

   Open the Outlook section in the Control Panel

3. In the window that opens, click on the “Show” button, which is located in the “Configuration” block.

   Click the “Show” button

4. In another window that appears, select the account you want to erase and use the “Delete” button. Done, save all changes made and proceed to setting up a new account or deleting the program.

   Select the account and click the “Delete” button

Account deactivation

Disable one of those linked to Outlook mail boxes can be found in the program itself. The steps will be described for the program released in 2010 and its newer versions.

1. Expand the File menu. It contains all the functions for setting up accounts and accounts.

   Open the menu “File” – “Information”

2. Without moving anywhere from the “Information” block, click on the “Account Settings” button.

   Click the “Account Settings” button

3. In the "Email" tab, select the account you want to disable and use the "Delete" button. Done, the mailbox is disconnected from Outlook.

   Select the mailbox and click the “Delete” button

Removing items

Deleting items in Outlook such as a calendar, folder, task, etc. is done using context menu, called by the right mouse button. Having opened such a menu, select the “Delete” item in it and confirm the action.

Click on the “Delete” button

You can also delete elements using the Delete key on the keyboard, after selecting them. To quickly select all elements, use the combination Ctrl+A, which will mark all elements inside active partition.

Deleting emails and their duplicates

Any letter can be deleted using the context menu by selecting the “Delete” item in it. To erase all letters inside the active section at once, select them using the Ctrl+A key combination, and then press the Delete key on your keyboard. Deleted messages are moved to the Deleted Items folder.

Select the letter and click the “Delete” button

Remove duplicate emails, that is, duplicate messages, standard means Outlook is not possible, since the program does not have such a function. I'll have to use it third party application Outlook Duplicate Items Remove. Download it from the official website of the developer and install it, first closing Outlook. After installation is complete, launch Outlook and it will show new button ODIR, press it. A window will open in which you must mark the folders containing duplicate letters and click the Remove duplicate items button. Done, all duplicates from the selected folder are erased.

Removing duplicates using Outlook Duplicate Items Remover

Video: Clean Outlook

Over time, the folder may become full of letters; the fastest way to delete its contents is to right-click on it and select “Empty folder”. This method is suitable for all folders. If you empty the Deleted Items folder, the messages and other items in it will be completely erased, but for a while you will still be able to recover them using the Recover Deleted Items from Servers feature.

Click the “Clear folder” button

Duplicate deleted emails

An error in which deleted messages are duplicated in the “Deleted Items” folder occurs due to a bug, the appearance of which is associated with the use of mail from mail with IMAP protocol. To get rid of it, check whether the IMAP settings are entered correctly by comparing them with the data provided on the official website of the mail company. If the information matches, but the letters are still duplicated, then delete the mail and add it again using the POP protocol.

Recovering a deleted folder

Restoring elements deleted from the program

To exit public correspondence created for simultaneous communication between several people, just go to the right group and, expanding the “Participants” block, click the “Cancel subscription” button. After this, you will be excluded from the group and will no longer receive emails sent to users who are members of it.

Click the “Cancel subscription” button

Cleaning up Outlook makes it easier to use the program. Erased items can be restored from the Deleted Items folder or from the server. To reset the settings, log out of your account and mailbox. When you uninstall the program itself, some references to it remain in the computer's memory, so when you reinstall Outlook, they can be partially restored.

If you import contacts from multiple sources or inherit someone else's contact list, there may be duplicate contacts that are stored in Outlook. When you import contacts from external sources such as iCloud or Gmail, Outlook checks for duplicates and lets you choose whether to create new entry contact (duplicate) or merging duplicate contacts. Unfortunately, when dealing with duplicate contacts in your contacts folders, there is no automated process to remove them. However, you can export all your contacts to a file, then re-import them into Outlook and take advantage of the built-in duplicate checker. If you have only a few duplicate contacts, you can sort your contact list and remove them manually.

Remove duplicate contacts one at a time

Removing a large number of duplicate contacts using export and import

In the presence of large quantity duplicate contacts removing duplicates one by one can be tedious and time-consuming. Fast way Removing a large number of duplicate contacts is to export them to a file and import them into a new folder. To use the Find duplicate data feature during the import process in Outlook, follow these steps:

Import contacts into Outlook

Copy contacts from the duplicates folder back to the contacts folder

additional information

Options for resolving duplicate contacts

You have two solutions in the dialog box Duplicate contacts detected duplicate contacts:

Adding a duplicate as a new contact new contact will be added to the folder Contacts. For example, if a contact with the same name is already in the folder Contacts Creating a contact with the name Elena Kupkova, there are two contacts with the name Elena Kupkova. To differentiate between them, you can add one middle initial.

Advice: Displaying contacts as electronic business cards Suitable for views where you want to see enough information to differentiate between contacts with the same name.

Update data from duplicate contacts to an existing new one Outlook will compare all fields that contain data in the duplicate and existing contacts and copy the data from the duplicate contact to all fields in the existing contact that have conflicting data. For example, if you have a contact with the name Elena Kupkova with the phone number 555-0112 and get duplicate contacts with new number phone number, Outlook will copy the new number into the appropriate field in the existing contact and leave all fields the same.

The color categories you assign to a new contact and the text in the message box from the new contact will not be copied to the existing contact. If you want to copy information, you must do it manually. Certificates and links for contacts on the "tab" actions" will be copied from duplicate contacts and added to the existing contact without replacing the original data. However, the links on the " tab actions" for items other than contacts, such as tasks and appointments, will not be copied.

Every time Outlook updates information in a contact, copies of the original contact are stored in the " Deleted"If you need to return to the original contact's information, you can use this copy.

Removing duplicate contacts

If you imported contacts into Outlook using same names or email addresses already entered in the folder Contacts, and the checkbox is checked Allow creation of duplicates When you use the Import and Export Wizard, unwanted duplicates of some or all of the contacts that you imported may occur.

Removing unwanted duplicate contacts is a manual process, and below is an easy way to do it.

In chapter Contacts Select the contacts folder that contains duplicate contacts.

IN Navigation area In chapter Current view select Phones. This viewing convenience allows you to view your contacts and duplicate contacts. You can now sort the list by date modified and group duplicates.

On the menu View hover over element Current view and select Setting the current view.

Click the button fields, select from the list Available fieldschanged and press the button Add.

Click the button Up until it happens changed at the top of the list Show these fields in the order shown.

Press the button twice OK.

In the contact list, hold CTRL key, select all duplicate contacts.

After selecting all duplicate contacts, press the DELETE key.

Note: If you don't want duplicate contacts when you import contacts into Outlook, select the option do not import duplicates or in the Import and Export Wizard.

Don't import duplicates Existing data will be preserved, and duplicate data in the Personal Folders (.pst) file will not be copied to the folder Contacts.

Replace duplicates on import Existing data in the folder " Contacts» replaces the information in the PST file being imported.

Disable Duplicate Finder

When saving a group of contacts in Outlook, the process may be faster if you don't use the Find Duplicate Data feature. To disable this feature, follow the steps below.

On the menu Service select team Options.

Click the button Contact options and then uncheck automatically check for duplicate contacts.

Duplicates Remover for Outlook is a powerful and convenient add-in for finding and processing duplicate items in Microsoft Outlook folders. The program works with contacts, notes, tasks, magazine And calendar entries in Microsoft Outlook folders.

Duplicate Remover for Outlook can be used to find duplicates in the same or different folders. Found duplicates can be flagged, deleted, copied or moved to any folder of your choice.

The priority system implemented in the program can be used when searching for duplicates in several folders. Using this system, you can, for example, determine that one of two identical items is stored in the "Important Contacts" folder, and the other in the "Temporary" folder, the latter should be identified as a duplicate and deleted (flagged, moved).

Duplicates Remover for Outlook is fully compatible with:

• Microsoft Outlook 2019, 2016, 2013, 2010, 2007, 2003, 2002/XP;
• Microsoft Office 365 with classic version Outlook;
• Microsoft Windows 10, 8, 7, Vista, 2003, XP.

Possible actions with duplicate elements

• Mark with a flag - found duplicates will be marked with a flag;
• Remove the flag - the flag will be removed;
• Move to a folder... - duplicates will be moved to the specified folder;
• Copy to folder... - found duplicates will be copied to a separate folder;
• Copy to folder and mark with a flag... - duplicates will be copied to a separate folder and marked with a flag in their original location;
• Delete (move to the Deleted Items folder) - duplicates will be moved to the Deleted Items folder.
• Delete permanently - duplicates will be deleted forever (bypassing the “Deleted Items” folder).

Duplicates Remover for Outlook is fully compatible with Microsoft Exchange Server and can be used to process items in shared folders on server. Additionally, if you have access rights to other users' folders, you can treat messages in them the same way as in your own.

Download demo version

You can download a demo version of Duplicates Remover for Outlook (6853 KB) and test it before purchasing:

Program registration

If you want to use Duplicates Remover for Outlook after the 30-day demo period ends, you will need to register the program. You can register Duplicates Remover for Outlook online by choosing a payment method that is convenient for you.

In this article, you will learn where duplicate messages, contacts, and other Outlook items come from. We'll talk about how to prevent duplicates from appearing. And most importantly, we will describe the methods automatic search and removing Outlook duplicates.

If you use Microsoft Outlook, you will definitely encounter duplicates. The presence of duplicates leads to confusion and loss of time when reading and sending mail. A large number of duplicates increases the size of your mailbox and takes up extra space on your work computer and server. In addition, a lot of duplicates significantly increases the search time in Outlook, and the search results will consist of a large number of unnecessary elements that are difficult to understand. Read the article and find out where duplicate emails, contacts, tasks, reminders and Outlook calendar items come from. Remove duplicates and make sure they don't appear again.

Where do duplicates appear in Outlook?

There are many situations where messages are duplicated in Outlook folders. This may be due to incorrect settings, technical failures or user errors. Duplicate messages can appear both when receiving and sending messages. Duplicate contacts appear when you copy and import contacts, and duplicate tasks, appointments, and meetings appear when multiple users or multiple Outlook windows are working on the same Outlook items at the same time.

Here are the most common reasons appearance of duplicates in Outlook:

1. Errors or synchronization breaks mobile devices with the desktop version of Outlook. Repeated synchronization attempts may create duplicates.
2. Frequent receiving and sending of mail. In this case, failures may occur in synchronizing data with the server, which will lead to the appearance of duplicates.
3. Incorrectly configured Outlook rules. Different rules working with incoming or outgoing mail can copy the same message to different folders.
4. There are interruptions in receiving mail from POP3 mailboxes. If the "Leave messages on the server" setting is enabled, then already received messages are downloaded again.
5. Import messages and other Outlook items from files or combine multiple PST files into one. Repeatedly copying the same data will create duplicates.
6. Restoring mail from backups. Backups messages are duplicated with existing ones.
7. Run multiple copies of Outlook simultaneously on one computer. When working in this mode, tasks, calendars, and sent messages may be duplicated.
8. Work with one mailbox on several devices. Messages are duplicated when received, sent, or synchronized.
9. Several POP3 boxes configured for using one PST data file.
10. Usage antivirus programs with email checking function. Such antiviruses can create copies of messages while editing or after sending a message.

What to do to stop duplicates from appearing in Outlook

Before deleting duplicates, it is necessary to find out the reasons that led to their appearance. After eliminating these reasons, you can find and remove all duplicates in your Outlook.

Here is a list for mandatory checking:

1. Review Outlook rule settings that copy incoming or outgoing messages to folders. Make sure each rule has the "stop further rule processing" action enabled. IN otherwise, the next rule will copy the message again.
   
   
2. On the Send and Receive tab of the Outlook ribbon, select Send and Receive Groups. Then, click "Define Sending and Receiving Groups" and specify 15-30 minutes for the "Automatically deliver every... minutes" setting.
   
   
3. If you are using POP3 mailboxes, check your account settings. On the Advanced tab, the Keep copies of messages on the server setting specifies how many days to keep messages on the server after they are received in Outlook. During normal Outlook operation, duplicate messages will not appear. But when you reinstall Outlook on another computer or transfer your mail database, the next time you receive mail from this POP3 mailbox will result in duplicates.
   
   
4. If you import messages multiple times from EML, MSG, PST, and other files, make sure Duplicate Check is turned on. Another way to avoid duplication is to move message files to another folder after they have been imported into Outlook folders. For example, the "Import messages from EML files" or "Import messages from MSG files" utilities provide a mode for automatically moving imported messages.
   
   
5. Launch the manager Windows tasks and make sure the process outlook.exe launched once. If you find multiple processes with the same name, close Outlook that is running. If after this it is clear that the process outlook.exe running, reboot your computer. If this situation occurs repeatedly, Outlook is most likely stuck on closing. This can be caused by Outlook add-ins not working properly. Disable add-ins one at a time until Outlook shuts down gracefully.
   
   
6. If duplicate messages are created when sending, temporarily disable your antivirus and send multiple messages. If the problem disappears, find the settings related to mail checking in the antivirus you are using and disable them. Don't forget to turn your antivirus back on.
7. If duplicates still appear, delete the mail accounts that are causing the duplicates and add them again. If this doesn't help, close Outlook, delete the profile using the Windows management and create a new one.
   
   

How to Find and Remove Outlook Duplicates

There are several ways to find duplicates in Outlook. The simplest one is to switch the viewing of the selected Outlook folder to table view and delete those items that you consider to be duplicates. Such the method will work, if there is a small number of messages in the folder. If there are a lot of duplicates, then sooner or later you will make a mistake and delete important data. And if duplicates are located in different folders, it is almost impossible to delete them manually. So if there are a lot of duplicates, use special utilities to automatically remove duplicates of various Outlook items.

Here are a few automatic methods search and remove duplicates:

1. You can immediately remove duplicate emails by running the Remove Duplicate Messages utility. In addition, for each type of duplicate there is a separate utility that does this as correctly as possible. For example, Remove Duplicate Contacts, Remove Duplicate Calendar Events and other utilities to remove duplicate Outlook items. Found duplicates can be deleted permanently or moved to a selected Outlook folder. When you move it to a folder (for example, Deleted Items), the exact original subfolder structure is created. This allows you to view deleted duplicates and return them back to their folders if necessary. The Merge Folders utility can do this automatically.
2. Instead of deleting duplicates, you can tag them with a category or flag. As with deletion, each type of duplicate has its own utility: Find Duplicate Messages, Find Duplicate Contacts and other utilities for finding Outlook duplicates. This ensures that only required types Outlook elements. To automatically remove checkboxes or categories from items in different Outlook folders, you can use the Outlook Categorize Items utility.
3. If you just want to see how many Outlook duplicates are and where they are, run the Outlook Duplicate Items Report. In addition to the main function, this report will help you find out why some almost the same messages are not duplicates. These may be minor differences in the addresses of the sender and recipients, a stamp indicating an antivirus scan at the end of the message text, different names in the names and contents of attachments, and other unnoticeable differences. After reviewing the situation with duplicates in your Outlook folders, run one of the utilities to find or remove duplicates.

Please note that in your mailboxes Not only messages, contacts, appointments, meetings and other Outlook elements can be duplicated. Often, during intensive correspondence and forwarding of messages, duplicate attachments appear, which are unnecessary and take up a lot of space. Be sure to check out the article on How to Find and Remove Duplicate Outlook Attachments.

Please note that there are many free utilities and add-ons for Outlook available on our website, already 165. All of them were created according to the requests of our users. With these utilities, you can speed up Outlook, increase your efficiency, and solve many problems that arise.